Minutes
City Council
9.22.98
PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis; William Gordon; Jack Jensen; Linda Lotspaih; Donald Mounce and Jeff Sanner; City Manager Tracy Williams; Assistant City Manager David Watson; Law Director Patrick Carney; Finance Director Tom Reilly; Service Director Don Hill; Director of Planning and Economic Development David Humphreys and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Pastor Michael Carosiello of New Life Tabernacle Assembly of God gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Ennis to approve the minutes of the Regular Council Meeting of August 25, 1998. Mr. Sanner seconded the motion. A roll call vote was taken, all members voted yes and the motion carried
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
There were no Communications or Presentations.
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
LIQUOR LICENSE TRANSFER REQUEST - RANCHO GRANDE LTD
A motion was made by Mr. Gordon, seconded by Mr. Ennis, to oppose the liquor license transfer request to Rancho Grande Ltd., a partnership in Alex Tower Shopping Center at 2030 South Alex Road from Herman G. Castro, dba El Meson, at 903-07 East Dixie Drive in West Carrollton and to make the necessary arrangements for a hearing to be held in Montgomery County. A roll call vote was taken. All members voted yes with the exception of Mr. Mounce who abstained. The motion carried.
ORDINANCE NO. 3103: BIDS FOR MARINA DRIVE/BIKEWAY CONSTRUCTION
Ordinance No. 3103: An ordinance authorizing the City Manager to advertise for bids for the improvement of Marina Drive and Bikeway construction and to expend a sum in excess of $10,000 therefore.
Mr. Hill presented a slide presentation to show the proposed construction of the bikeway at Marina Drive. This construction will connect to the present bikeway and will be adjacent to Central Avenue. Mr. Hill noted that Five Rivers MetroParks will be contributing to a portion of the cost. The project should be completed by Thanksgiving except for the landscaping and seeding.
Mr. Ennis and Mr. Hill noted the area by the river will be vacant to allow for the possibility of changes in the future. Mayor Gilman noted that meetings have been held with the property owners in that area with safety being a primary concern. The option to place a bridge over the river was cost-prohibitive. Mr. Mounce noted that the V.F.W. is very supportive of the development but also feels that since their building is there, to run the bikeway along the river would not be safe. Mr. Williams noted that the lots will be paved by the property owners. Mayor Gilman asked if the design will improve the exit from Marina Drive. Mr. Hill responded that there will be little change and that turf pavers will be used at that section for emergency vehicle use. When questioned by Mr. Jensen, Mr. Hill stated that there would not be a right turn lane at that section as there is not enough space. Mr. Jensen and Mr. Mounce expressed concern that this appears more hazardous. Mr. Hill stated that, for safety, the present entrance to Marina Drive should be closed. Mr. Jensen also asked if there will be delineation between the road and the parking lots. Mr. Hill noted that islands will be added and some edge lines will be painted in addition to the use of pylons.
Mr. Jensen made a motion, seconded by Mr. Mounce, to dispense with the second reading of Ordinance No. 3103. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Gordon, seconded by Mr. Sanner, to adopt Ordinance No. 3103. A unanimous roll call vote carried the motion.
ORDINANCE NO. 3104: BIDS FOR STRUCTURE REMOVAL AT 5457 MARINA DRIVE
Ordinance No. 3104: An ordinance authorizing the City Manager to advertise for bids for the removal of the structure located at 5457 Marina Drive and to expend a sum in excess of $10,000 therefore.
Mr. Williams addressed Council regarding the details of this project. He noted that the property will be acquired on November 2, 1998, and will be a part of the proposed bikeway. A grant of $192,000 has been approved. Minimal improvements will be done at this time with more improvements to be completed at a later date. Mayor Gilman complimented Mr. Humphreys on his assistance with those businesses needing to relocate.
This is the First Reading of Ordinance No. 3104.
RESOLUTION NO. 25-98: BUDGET COMMISSION RATES FOR TAX LEVIES
Resolution No. 25-98: A resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.
Mayor Gilman noted that this a routine procedure and the rates have been the same since 1989. Mr. Jensen added that we have one of the lowest rates in the area.
Mr. Jensen introduced and made a motion to adopt Resolution No. 25-98. Mr. Sanner seconded the motion. A unanimous roll call vote carried the motion.
ED/GE GRANT AGREEMENT FOR PROGRESS ROAD EXTENSION
Mr. Williams presented a staff report to Council. Hammelmann Corporation is relocating to West Carrollton at the east end of Progress Road. A $73,315.00 ED/GE Grant was awarded to provide access and extend public utilities across the creek to permit development of the vacant 7-acre lot in Progress Center adjacent to I-75. The street will be a private street. Mr. Humphreys noted that the company is the owner of the street but may lease it in the future if other businesses are developed in that area. When asked by Mr. Mounce, Mr. Williams stated that the Police and Fire Departments have been consulted.
Mrs. Lotspaih seconded a motion made by Mr. Mounce to authorize the City Manager to enter into an agreement with Montgomery County for implementing the ED/GE grant approved in September of 1997. All members voted yes to a roll call vote and the motion carried.
REPORTS BY OFFICERS
Mr. Williams introduced and welcomed David Watson as the new Assistant City Manager. Mayor Gilman welcomed Mr. Watson to the City. Mr. Watson thanked Council for the opportunity to serve the City of West Carrollton.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
COMMENTS BY COUNCIL
All Council members welcomed Mr. Watson to the City.
Mayor Gilman thanked the students present in the audience for attending the meeting. She thanked Ron and Julie Ziemkowski on cameras. The Mayor noted that September 12th is Garage Sale Saturday in West Carrollton and told citizens to contact the City
offices for a list of the addresses that have registered. The City Beautiful Commission
awards will be on September 15th.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a work session to discuss the items on the agenda. A unanimous roll call vote carried the motion.
Council recessed.
WORK SESSION
In addition to City Council, those present at the beginning of the work session included David Humphreys, Planning and Economic Development Director; Don Hill, Service Director; David Watson, Assistant City Manager; and G. Tracy Williams, City Manager.
REMOVAL OF PRIMROSE BRIDGE
City Council discussed the recommendation from the consulting engineers regarding removal of the bridge on Primrose Drive. Following discussion on this matter, City Council decided to place this item on their September 22, regular meeting agenda for further discussion. Also, City Manager Williams noted that letters would be sent to the residents that live in the area who would be most impacted by the proposed bridge removal, and a news release would be issued. Council will decide how to proceed after further consideration.
FLOOD INSURANCE RATES
City Council stated that they would like further information regarding how premium rates for flood insurance are determined.
ALEXANDERSVILLE SQUARE PLAN & ZONING REGULATIONS
Director of Planning and Economic Development, David Humphreys, reviewed the proposed plan for the Alexandersville Square area, and discussed the proposed new zoning regulations for this area. Mr. Humphreys indicated that he would be talking to property owners in the area concerning this proposed re-development plan and the proposed new zoning regulations. City Council indicated that they would like to set a target date of October 27, as the Public Hearing date for these proposed new regulations.
At this point in the work session, David Humphreys and Don Hill left the meeting.
COMMENTS BY COUNCIL
Councilmember Jack Jensen expressed concern about recent comments in the Speak Up section of the Dayton Daily News. Council will give further consideration as to whether or not a response is needed.
Mayor Gilman asked Council whether or not they wished to make a financial contribution to the Girl Scouts, based on a recent letter which was sent to the City. Council stated that they did not feel it was appropriate to make a contribution to the local Girl Scout organization in light of past practice.
Council reconvened into the regular session.
ADJOURNMENT
There being no further business, Councilmember Lotspaih moved that the meeting be adjourned. Motion was seconded by Councilmember Jensen. All members present voting Yes, motion carried. The meeting was adjourned.
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MAYOR CLERK OF COUNCIL