Minutes

West Carrollton City Council Meeting

August 24, 1999

PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis, William Gordon, Jack Jensen, Linda Lotspaih, Donald Mounce and Jeff Sanner; City Manager G. Tracy Williams; Assistant City Manager David Watson; Law Director Patrick Carney; Finance Director Tom Reilly; Deputy Police Chief Rick Barnhart and Assistant Clerk of Council Patricia Replogle.

MINUTES

A motion was made by Mr. Ennis, seconded by Mr. Gordon, to approve the minutes of the Regular Council Meeting of August 10, 1999. A unanimous roll call vote carried the motion.

A motion was made by Mr. Mounce, seconded by Mr. Sanner, to approve the minutes of the Joint Meeting of City Council, Board of Zoning Appeals and Planning Commission of August 17, 1999. A roll call vote was taken, all members voted yes with the exception of Mr. Ennis who abstained. The motion carried.

PUBLIC HEARINGS

There were no Public Hearings.

COMMUNICATIONS AND PRESENTATIONS

RESOLUTION NO. 18-99: MORAINE-WEST CARROLLTON

LITTLE LEAGUE ASSOCIATION,

BIG LEAGUE TEAM STATE CHAMPIONSHIP

Resolution No. 18-99: A resolution recognizing the Moraine-West Carrollton Little League Association, Big League team for winning the state championship of Little League International.

Mayor Gilman read the resolution in its entirety and then presented it to Mr. Quillen, Manager of the team. The coaches and many team members were also present. The Mayor congratulated the team and said that it is an accomplishment to be proud of. She gave each team member a copy of the resolution. Mr. Quillen said that it has been a pleasure to coach the team and he has seen many of them play since they were six years old. He said that they did a great job, that he has enjoyed it and that several of the members will be eligible to play next year.

LT. ROBERT A. FLANAGAN, MONTGOMERY COUNTY SHERIFF'S OFFICE

Lt. Robert A. Flanagan of the Legal Process Department of the Montgomery County Sheriff's Department addressed Council regarding the notification of sexual offenders in the area. According to House Bill 180, Section 2950 of the Ohio Revised Code, the Sheriff's Department is responsible for the proper notification of the presence of sexual offenders in the community. There are three classifications requiring various forms of notifications.

Lieutenant Flanagan noted that West Carrollton does not have any sexual offenders at this time. Mayor Gilman said that is good to know. Mr. Sanner asked if the Sheriff's Office is the only agency responsible for these notifications. Lt. Flanagan said that they are and that notifications are based on the classification of the offender. Mr. Sanner said that he would like the newspapers to print this information for the residents to read. Mr. Ennis added that the articles should also include the fact that the Sheriff's Department is solely responsible for the notifications, and not the West Carrollton Police Department. Mr. Gordon asked for clarification of the different classifications which Lt. Flanagan explained.

In response to questions from Mr. Jensen, Lt. Flanagan said that all of the states have this notification law. If an offender moves from one state to another, the information is transferred also, and the offender is required to register with the Sheriff's Department in that area. The offender is required to register within seven days or he/she can be prosecuted for failure to do so. Even a move within the County requires new registration by the offender. Lt. Flanagan said that the law specifies who is to be notified, which may or may not include the general public; but the public may come to the Sheriff's Office and make an open records request.

The Mayor thanked the lieutenant for coming to the meeting.

COMMENTS BY THE AUDIENCE

There were no Comments by the Audience.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

ORDINANCE NO. 3139: AMENDMENTS TO 1999 EXPENSES/EXPENDITURES

Ordinance No. 3139: An ordinance to make appropriations for current expenses and other

expenditures of the City of West Carrollton, State of Ohio, during the fiscal year ending December 31, 1999, amending Section 2 of Ordinance No. 3108, and repealing any ordinances in conflict herewith, and declaring an emergency.

Mayor Gilman noted that this is a housekeeping issue. A motion was made by Mr. Mounce, seconded by Mr. Sanner, to approve Ordinance No.3139. A unanimous roll call vote carried the motion.

RESOLUTION NO. 19-99: SUPPORT OF D.A.R.E. PROGRAM

Resolution No. 19-99: A resolution supporting the D.A.R.E. (Drug Abuse Resistance Education) program and recognizing the copyrighted, comprehensive drug and violence prevention education program for children in kindergarten through 12^th grade.

Mr. Jensen introduced and made a motion to approve Resolution No. 19-99. Mr. Ennis seconded the motion. All members voted yes to a roll call vote and the motion carried.

There were no Reports by Officers.

There were no Comments by the Audience.

Mr. Ennis and Mr. Mounce congratulated the team, and thanked the Lieutenant for coming.

Mayor Gilman thanked Ron Ziemkowski on cameras and congratulated him on the birth of his new grandson, Chad Dewey Hensley, Jr., born on August 17th.

Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work Session to

discuss the items on the agenda. A unanimous roll call vote carried the motion.

In addition to City Council, those present for the Work Session were David Watson, Assistant City Manager, and G. Tracy Williams, City Manager.

City Manager Williams noted that with the recent retirement of Chief Building Inspector, Bob Reynolds, and the resignation of the Volunteer Coordinator, he and staff had been giving consideration to changing the staffing arrangement for the Department of Planning and Economic Development. Williams discussed a proposal with City Council to use the services of a Chief Building Official on an as-needed basis, adding that this was not expected to exceed approximately ten hours per week.

He noted that the city could either use the services of a Chief Building Official from the surrounding area, or possibly the services of a retired Chief Building Official. He noted that within six months, Bob Reynolds would be eligible again to work for the city of West Carrollton, and he hoped that the city could retain the services of Bob Reynolds at that time.

The proposal included the allocation of thirty hours per week for the employment of a Code Enforcement Officer to assist with nuisance abatement, the city's property maintenance regulations, and zoning violations. Lastly, City Manager Williams proposed that a position entitled "Assistant to the Director of Planning and Economic Development" be established to provide staff support for David Humphreys, the Director of Planning and Economic Development. Williams noted that while in the past the city had employed a city planner, the current needs of the community would be better met by hiring an assistant to the director.

Williams noted that these proposed changes would be included in the proposed 2000 annual budget for Council's consideration in conjunction with reviewing the entire General Fund. He also noted that he would proceed with the recruitment process for these positions; however, he would not proceed to hire the Assistant to the Director of Planning and Economic Development until such time as it was authorized in the 2000 budget. He noted that it would be better to begin the recruitment process this fall rather than trying to hire someone over the holiday season or even after the first of the year.

A discussion was held as a follow-up to the recent discussion with the Planning Commission and Board of Zoning Appeals regarding regulations pertaining to parking recreational vehicles within the front yard setback. It was noted that the city needs to obtain a clear legal opinion from the Law Director pertaining to the question of whether or not amortization could be applied, and also that these regulations need to be incorporated in a unified way in conjunction with regulations for other types of vehicles.

It was the consensus of Council that further consideration should be given to this matter before any decision is made.

Councilmember Don Mounce inquired about the status of a report on the action items from the Council's Vision Retreat. City Manager Williams noted that these reports are due at the end of each month, and that Council would be receiving a report shortly - the first part of September - and monthly thereafter. Councilmember Mounce also stated that he felt that it was important that the city try to reach a consensus on what action should be taken with regard to regulations for recreational vehicles.

Mayor Gilman noted that Ray Snider, who serves on the Board of Zoning Appeals, has missed a sufficient number of meetings to be considered to have resigned from the BZA. It was also noted that apparently he has moved away from the community, and that the city manager would attempt to contact him regarding obtaining a resignation. Council noted that they would proceed to fill this vacancy.

The Mayor reviewed with City Council various items of correspondence which she had recently received, including an invitation to the tenth anniversary open house to be held at Motoman on September 28, beginning at 10:30 a.m.

A motion to adjourn was made by Councilmember Bill Ennis. Motion seconded by Councilmember Jeff Sanner. All voting in favor, the meeting was adjourned.

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