PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis; William Gordon; Jack Jensen; Linda Lotspaih; Donald Mounce and Jeff Sanner; City Manager Tracy Williams; Law Director Patrick Carney; Chief of Police Don Rice; and Assistant Clerk of Council Patricia Replogle.

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The meeting was called to order by Mayor Gilman. Pastor Dana Brown, West Carrollton Police Department Chaplain, gave the invocation. The Pledge of Allegiance followed.

OATH OF OFFICE

The Oath of Office was administered to newly-appointed Council member Donald Mounce by Mayor Gilman.

Roll Call was taken.

MINUTES

A motion was made by Mr. Gordon to approve the minutes of the Regular Council Meeting of July 14, 1998. Mr. Sanner seconded the motion. A roll call vote was taken: Mr. Ennis-yes; Mr. Gordon-yes; Mr. Jensen-abstained; Mrs. Lotspaih-yes; Mr. Mounce-abstained; Mr. Sanner--yes; Mayor Gilman-yes. The motion carried.

PUBLIC HEARINGS

There were no Public Hearings.

COMMUNICATIONS AND PRESENTATIONS

Certificate of Recognition-Joy Romage and Mary Miller

Mayor Gilman read and then presented a Certificate of Recognition to Joy Romage and Mary Miller, operators of The Peppermint Tree Boutique Gift Shop, for their donations to area food banks. The recipients were nominated by Mr. Jensen for their work in donating over 3 tons of food to the area food banks. Mayor Gilman wished them continued success in their efforts.

COMMENTS BY THE AUDIENCE

COUNCIL MEMBER APPOINTMENT

Rick Dobson of 3131 W. Alex-Bell Road addressed Council. He stated that he had asked the members of Council to write letters to him stating why they had appointed Mr. Mounce to fill the seat vacated by the resignation of Mr. Garrison. He stated that he is aware that they are not legally required to do as he asked. Mr. Dobson said that he had received a letter from Mr. Ennis which he read to Council. In the letter Mr. Ennis stated that because of the State’s Sunshine law, he is not allowed to discuss the proceedings of the executive sessions. Mr. Ennis did note that Council tries to work together for the benefit of the citizens and stated experience as one of the issues considered. Mr. Dobson thanked Mr. Ennis for his response although he expressed dissatisfaction with the letter’s contents regarding an explanation of the appointment of Mr. Mounce. Mr. Dobson reiterated his position that the voters did not want Mr. Mounce in office and his feelings that Council has disregarded their wishes. Mayor Gilman thanked Mr. Dobson for coming.

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS

Resolution No. 19-98: Council Support for D.A.R.E. Program

Resolution No. 19-98: A resolution re-affirming the West Carrollton City Council’s support of the D.A.R.E. (Drug Abuse Resistance Education) Program.

Mayor Gilman noted that this is an annual part of the request for D.A.R.E. funds. $52,038.00 in grant money has been received thus far.

Mr. Jensen introduced and made a motion to adopt Resolution No. 19-98. Mr. Mounce seconded the motion. All members voted yes to a roll call vote and the motion carried.

REPORTS BY OFFICERS

Mr. Williams requested an executive session after the regular Council meeting to discuss a personnel matter.

COMMENTS BY THE AUDIENCE

There were no comments by the audience.

COMMENTS BY COUNCIL

Mr. Jensen said that he was glad to be back at the Council meetings.

Mr. Mounce thanked Council for appointing him and pledged his efforts for the betterment of the citizens and City of West Carrollton.

Mayor Gilman stated that several appointments to boards and committees are needed due to the vacancy left by the retirement of Mr. Garrison. The appointments are as follows:

Operations & Review Committee - Mr. Mounce

Technology Advisory Group - Mr. Mounce

Service Liaison Committee - Mr. Jensen

Miami Valley Cable Council - Mr. Gordon

Fireman’s Pension Board - Mr. Mounce

Mayor Gilman thanked Ron Ziemkowski on cameras. She also noted that the Sycamore Primary Care Facility is opening Thursday from 11:30 a.m. to 1:00 p.m. and an Open House will be held on Sunday from 2:00 p.m. to 4:00 p.m. Mayor Gilman also stated that this week is Welcome Wagon Week and commended the organization for over 70 years of service.

RECESS

Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to an executive session to discuss a personnel matter and to a work session to discuss the items on the

agenda. A unanimous roll call vote carried the motion.

Council recessed.

EXECUTIVE SESSION

Present for the Executive Session in addition to City Council was G. Tracy Williams, City Manager.

Following the Executive Session, Council reconvened into the scheduled Work Session.

WORK SESSION

STATE ISSUE 2 PROJECTS

City Council reviewed a recommendation from Service Director Don Hill concerning two proposed State Issue 2 projects. One of the projects involved the anticipated replacement of the Primrose Tributary bridge, and the second project concerned replacing water lines in the Lowery Avenue area. City Council concurred with the recommendations from staff, and City Manager Williams indicated the appropriate resolutions would be on the next agenda.

COMMENTS BY COUNCIL

Councilmember Jack Jensen asked whether the City Council had any ideas or suggestions for the School Board/Government Liaison Committee. Councilmember Jensen also noted that the City had received applications from Lillian Dexter to serve on the Technology Advisory Group, and also from Linda Roth to serve on the City Beautiful Commission. He also noted that there was a vacant position on the Business Advisory Council, and that he and Councilmember Gordon hoped to have recommendations for City Council at the next meeting.

Councilmember Don Mounce noted that he had attended the recent meeting with the citizens and engineers regarding the Primrose Tributary flooding problems. Councilmember Mounce inquired about the possibility of ways to reduce the cost for flood insurance; why there is a different cost for different property owners; and inquired also about the possibility of creating a storm water utility district.

Deputy Mayor Bill Gordon expressed concern about possible debris that was on the property at Marina Auto Interior along Marina Drive. City Manager Williams indicated that staff had addressed this problem, and that to the best of his knowledge this area had been cleaned up; however, he indicated that he would have staff check on it again.

Mayor Gilman noted that she would have a resolution placed on the next agenda regarding endorsing certain positions taken by the National League of Cities. Mayor Gilman also noted that she had received an invitation to the Air Force Marathon scheduled for mid-September at Wright-Patterson Air Force Base, and indicated that other councilmembers might wish to attend.

The regular Council Work Session was adjourned at 8:30 p.m.

Following the regular Work Session, the City Council took a tour of the new Communications Center in the Police Department and were accompanied by Police Chief Rice and members of his staff. Fire Chief Keister had planned to be present also, but was on the scene of a house fire. Chief Rice and his staff explained the new Communications Center in the Police Department, as well as discussed the new laptop computers being used in the police cruisers.

ADJOURNMENT

Following the tour of the new Communications Center, the Council adjourned for the evening.

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