Minutes
WEST CARROLLTON CITY COUNCIL REGULAR MEETING
Held May 26, 1998
PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis, William Gordon, Jack Jensen, Linda Lotspaih and Jeff Sanner; City Manager Tracy Williams; Law Director Patrick Carney; Service Director Don Hill; Planning and Economic Director David Humphreys; and Assistant Clerk of Council Patricia Replogle.
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The meeting was called to order by Mayor Gilman. Tracy Williams gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Sanner to approve the minutes of the Regular Council Meeting of May 12, 1998. Mrs. Lotspaih seconded the motion. A roll call vote was taken. All members voted Yes and the motion carried.
PUBLIC HEARINGS
Ordinance No. 3092: Establish Additional Zoning Definitions
Ordinance No. 3092: An ordinance amending Chapter 154 of the Code of Ordinances of West Carrollton known as the "Zoning Code", amending Section 154.04 to establish zoning definitions for automobile wrecking, junk, junk yard and manufacturing categories.
Mr. Humphreys gave a brief staff report indicating that the changes to the Zoning Code are minor and came about due to a Zoning Appeals hearing case. The Board of Zoning Appeals had requested that the Planning Commission seek to implement additional definitions.
This is the first reading of Ordinance No. 3092.
COMMUNICATIONS AND PRESENTATIONS
Resolution No. 14-98: Daryl Garrison
Resolution No.: A resolution acknowledging the special appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by former Council member Daryl G. Garrison.
Mayor Gilman read the resolution in its entirety and presented it to Mr. Garrison who was accompanied by his wife, Shirley. Mayor Gilman told Mr. Garrison that he is already missed and everyone appreciates the hard work he did over the many years. Mr. Garrison said that it has been an honor to serve his community and he hoped that he made the citizens’ lives a little better. Mr. Garrison thanked the citizens and staff for their support. He also thanked his wife for her support over the years.
Mr. Ennis wished him good luck in his retirement and travels. Mr. Jensen said that Mr. Garrison has done many wonderful services for the City and thanked him for everything. Mrs. Lotspaih wished him luck. Mr. Gordon said that Mr. Garrison has been a steady force in Council and is already missed. He hopes that Mr. Garrison plays some of the local golf courses.
Mayor Gilman wished to read an item not listed on the agenda.
Proclamation for Senior Citizens Day
Mayor Gilman read the Proclamation. She then thanked the senior citizens for making our lives better through their services to the community. Mayor Gilman presented the Proclamation to Mr. Hendricks. Mr. Hendricks thanked the Mayor and Council for their recognition of their efforts.
Mayor Gilman noted that the agenda will be amended to present the Foreign Exchange Student Proclamation later in the meeting.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Ordinance No. 3093: Sludge Disposal Bids
Ordinance No. 3093: An ordinance authorizing the City Manager to advertise for bids for sludge disposal for the West Carrollton Wastewater Treatment Plant, and to expend a sum in excess of $5,000 therefore.
Mayor Gilman noted that the current five year contract expires on September 30, 1998. Mr. Jensen made a motion, seconded by Mr. Gordon, to dispense with the second reading of Ordinance No. 3093. A unanimous roll call vote carried the motion. Mr. Sanner made a motion to approve Ordinance No. 3093. Mr. Ennis seconded the motion. All members voted Yes to a roll call vote and the motion carried.
Proclamation for Foreign Exchange Student Day
Mayor Gilman read the Proclamation, declaring May 26, 1998, as Foreign Exchange Student Day in West Carrollton. The Mayor read each individual Proclamation, then presented each of the three exchange students with his or her personalized Proclamation along with gifts from the City. The foreign exchange students honored were Sebastian Behling from Germany, Ricardo Londono from Columbia and Rebekka Sarnes from Germany. Sebastian spoke for all of them and thanked their host families.
Ordinance No. 3094: Bids for Street Resurfacing and Repair
Ordinance No. 3094: An ordinance authorizing the City Manager to advertise for bids for street resurfacing and repair, and to expend a sum in excess of $10,000 therefore.
Mr. Hill addressed Council, noting that this is part of the annual street resurfacing program. Mr. Sanner made a motion, seconded by Mr. Gordon, to dispense with the second reading of Ordinance. A unanimous roll call vote carried the motion. Mr. Jensen made a motion, seconded by Mr. Ennis, to approve Ordinance No. 3094. All members voted Yes to a roll call vote and the motion carried.
Ordinance No. 3095: Bids for Construction of Elm Street & Indian Lookout Improvements
Ordinance No. 3095: An ordinance authorizing the City Manager to advertise for bids for the construction of the Elm Street and Indian Lookout improvements, and to expend a sum in excess of $10,000 therefore.
Mr. Hill noted that this ordinance is to authorize the repairs to 410 feet of Elm Street; the total cost will be paid by the developer. Mr. Jensen asked why these bids are not included in the street resurfacing ordinance. Mr. Hill noted that some of the items are different but will be bid with the street repair program for a better price.
Mr. Gordon made a motion, seconded by Mr. Jensen, to dispense with the second reading of Ordinance No. 3095. A unanimous roll call vote carried the motion. Mr. Sanner made a motion, seconded by Mrs. Lotspaih, to approve Ordinance No. 3095. All members voted Yes to a roll call vote and the motion carried.
Ordinance No. 3096: Bids for Administrative Staff Car
Ordinance No. 3096: An ordinance authorizing the City Manager to advertise for bids for one (1) administrative staff car.
Mayor Gilman noted that this car will be for the city manager. Mr. Sanner stated that this is long overdue.
Mr. Sanner made a motion to dispense with the second reading of ordinance No. 3096. Mrs. Lotspaih seconded the motion. All members voted Yes to a roll call vote and the motion carried. Mr. Ennis made a motion, seconded by Mr. Jensen, to approve Ordinance No. 3096. A unanimous roll call vote carried the motion.
Resolution No. 15-98: Construction of Sidewalks, Curbs and Gutters
Resolution No. 15-98: A resolution declaring the necessity that certain sidewalks, curbs and gutters shall be constructed.
Mr. Hill noted that for the last 15 years there has been an annual street and sidewalk program.
Mr. Jensen introduced and made a motion to approve Resolution No. 15-98. Mr. Ennis seconded the motion. A unanimous roll call vote carried the motion.
REPORTS BY OFFICERS
Mr. Williams noted that the Community Development Block Grant for the North Walnut and North Smith Street area development was awarded. T D & M Construction of Centerville had the lowest bid of $107,717.50. The County has some questions concerning that bid. The second lowest bid was L.P. Cavett with $118,727.28. Mr. Ennis made a motion, seconded by Mr. Sanner, to authorize the City Manager to accept the bid from T D & M Construction, contingent on the County approval of that bid, or to accept the bid from LP Cavett, if the conditions are not met by T D & M Construction. All members voted Yes to a roll call vote and the motion carried.
Mr. Williams also noted that the bids for the clarifiers have been received. The lowest bid was from Central Coating of Hamilton with a bid of $98,600. Mr. Jensen made a motion, seconded by Mr. Gordon, to authorize the City Manager to enter into an agreement with Central Coating of Hamilton for work at the Wastewater Treatment Plant. All members voted Yes to a roll call vote and the motion carried.
Mr. Williams expressed his appreciation to Mr. and Mrs. Garrison and noted that an Open House will be scheduled and the public will be informed when the details have been finalized.
Mr. Carney thanked Mr. Garrison and wished him luck.
Mr. Humphreys said that as a staff member and a citizen of West Carrollton he was sorry to see Mr. Garrison leave Council. He also congratulated the foreign exchange students.
Mr. Hill thanked Mr. Garrison for all of his hard work and his professionalism.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
COMMENTS BY COUNCIL
Mr. Gordon reminded everyone that the Paper Festival and Boat Show will be on June 12th to 14th. He wished the foreign exchange students good luck. He also wished the Garrisons good luck.
Mr. Ennis said that he thinks that Mrs. Garrison could end up as a golf widow if Mr. Gordon takes Mr. Garrison golfing as much as he has indicated. He also commended the foreign exchange students and their host families.
Mayor Gilman said that she hoped the students would come back to visit. She thanked Ron Ziemkowski on cameras. Mayor Gilman noted that the D.A.R.E. graduation for the 5th grade class at Harry Russell School was recently held. The 6th grade D.A.R.E. graduation will be on May 27th at 2:00 p.m. The D.A.R.E. graduation for Walter Shade School will be on June 2nd at 7:30 p.m. Mayor Gilman also thanked the V.F.W. Post 3438 for the Memorial Day parade and services.
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to an executive session to interview candidates for the vacant Council member position. A unanimous roll call vote carried the motion.
Council recessed.
EXECUTIVE SESSION
City Council interviewed candidates for the vacant Council member position.
A motion to return to the regular meeting was made by Councilmember Gordon, seconded by Councilmember Sanner. All members present voting Yes, the motion carried.
ADJOURNMENT
Having no further business, Councilmember Jensen moved to adjourn. Councilmember Ennis seconded the motion. All members present voting Yes, the motion carried.
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MAYOR CLERK OF COUNCIL