Minutes
May 23, 2000
PRESENT: Mayor Maxine Gilman; Council Members William Gordon, Vern Angerer, Jack Jensen, Linda Lotspaih, Donald Mounce and Jeff Sanner; Assistant City Manager David Watson; Law Director Patrick Carney; Director of Planning and Economic Development David Humphreys; Finance Director Tom Reilly; Fire Chief Jack Keister and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Pastor Richard Hinger of Zion Evangelical Lutheran Church gave the Invocation. The Pledge of Allegiance and Roll Call followed
MINUTES
A motion was made by Mr. Gordon, seconded by Mr. Angerer, to approve the minutes of the Regular Council Meeting of May 9, 2000. A roll call vote was taken, all members voted yes and the motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
RESOLUTION NO. 11-2000: LUCINDA S TOLENE
Resolution No. 11-2000: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Lucinda S. Tolene as Director of the West Carrollton Parks and Recreation Preschool.
Mayor Gilman read the resolution and presented it to Lucinda Tolene who was accompanied by her husband and son. The Mayor thanked her for her years of service. Mayor Gilman said she has added a lot to the community and will be missed.
RESOLUTION NO. 12-2000: WEST CARROLLTON HIGH SCHOOL
VALEDICTORIANS AND SALUTATORIAN
Resolution No. 12-2000: A resolution recognizing the West Carrollton High School Class of 2000 Valedictorians and Salutatorian.
Mr. Mounce introduced and made a motion to approve Resolution No. 12-2000, seconded by Mr. Sanner. All members voted yes to a roll call vote and the motion carried.
Mayor Gilman read the Resolution and presented it to Ryan Tolene, the class Salutatorian. The Mayor said the students reflected proudly on the community. She wished them well.
PROCLAMATION - FOREIGN EXCHANGE STUDENT DAY
Mayor Gilman read the Proclamation. She welcomed the students to the area and said that she hoped they enjoyed their time here. The Mayor said she hoped the students would come back to visit. Assistant City Manager David Watson and Mayor Gilman presented the students with a little gift from the City.
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
RESOLUTION NO. 13-2000: WORKERS' COMP. GROUP 2001 RATING PLAN
Resolution No. 13-2000: a resolution authorizing the participation by the City of West Carrollton in the Workers' Compensation Group Rating Plan for 2001 through the Miami Valley Risk Management Association.
Mr. Sanner introduced and made a motion to approve Resolution No. 13-2000. Mr. Mounce seconded the motion. All members voted yes to a roll call vote and the motion carried.
ORDINANCE NO. 3161: SALE OF POLICE DEPARTMENT VEHICLES
Ordinance No. 3161: An ordinance authorizing the sale of three (3) Police Department vehicles not needed for any municipal purpose.
Mr. Gordon made a motion, seconded by Mr. Sanner, to dispense with the second reading of Ordinance No. 3161. All members voted yes to a roll call vote and the motion carried.
Mr. Gordon made a motion, seconded by Mr. Mounce, to approve Ordinance No. 3161. A unanimous roll call vote carried the motion.
RESOLUTION NO. 14-2000: DONALD E. RICE
Resolution No. 14-2000: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Donald E. Rice.
Mr. Mounce introduced and made a motion to approve Resolution No. 14-2000. Mr. Jensen seconded the motion. All members voted yes to a roll call vote and the motion carried.
RESOLUTION NO. 15-2000: TIME WARNER INC TO AOL TIME WARNER
Kent Bristol from the Miami Valley Cable Council was present and addressed Council. He noted that this is a routine change. It will be a 20% ownership change but Time Warner is still technically able to manage. Mr. Bristol recommended approval of the resolution. Mr. Mounce asked about when the contract expires. He was informed that the contract expires in 2006.
Mr. Gordon introduced and made a motion to approve Resolution No. 15-2000. Mr. Jensen seconded the motion. A roll call vote was taken: Mr. Gordon-yes; Mr. Jensen-yes; Mrs. Lotspaih-yes; Mr. Mounce-no; Mr. Sanner-yes; Mayor Gilman-yes; Mr. Angerer-no. The motion carried by majority vote.
REPORTS BY THE OFFICERS
Mr. Williams noted that the $50,000 ED/GE grant had been approved for Findlay Industries. He also noted that the library will be closed until May 30th for further interior renovations. Mr. Williams stated that the pool will open on May 27th. He then introduced David T. Brown, the new Service Director.
Mr. Carney informed everyone that Jim Bush, former West Carrollton Police Chief, is in the hospital.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the Audience.
COMMENTS BY COUNCIL
Mr. Gordon reminded everyone about the Paper Festival.
All Council Members congratulated the Valedictorians and Salutatorian and wished Cindy Tolene and her family all the best.
Mayor Gilman noted that Pat Replogle, the Assistant Clerk of Council, was not present as she is celebrating her wedding anniversary, and added her congratulations. The Mayor thanked Ron Ziemkowski.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work Session to discuss the items on the agenda. All members voted yes to a roll call vote and the motion carried.
Council recessed.
WORK SESSION
In addition to City Council, those present for the Work Session were: Fire Chief Jack Keister; City Manager G. Tracy Williams; Assistant City Manager David Watson; Service Director David T. Brown; and Planning & Economic Development Director David Humphreys. Guests present: Don Hill; Gary Snyder, Carol Snyder and Tim Bement from Architectural Resources, Inc.
BIDS - FIRE STATIONS NOS. 1 & 2
City Manager Williams presented information regarding the bids and reviewed alternatives from the recent bid opening for construction of new fire station No. 1 and remodeling and expansion of fire station No. 2. As part of the alternatives, Mr. Williams also discussed the new floor and trench drains proposed to be installed in the apparatus bays in fire station No. 2.
City Manager Williams covered several main points from the bid openings. Bids for both stations were over the estimated construction costs. Unit prices have escalated more than the trades had estimated. The future expansion of the police department may be delayed longer than originally planned to accommodate the additional cost of the fire stations' projects. The combined bid for building both stations from Fryman-Kuck is the low bid. The architect, Gary Snyder, said that he will check the background of the company.
City Manager Williams asked Carol Snyder to present the interior design materials. Ms. Snyder presented the materials for both fire stations and indicated that those will be consistent throughout. The interior material has been selected for the way it corresponds to the architectural style of the exterior of the building. Station No. 1 is more traditional; station No. 2 will be more modern.
Some more discussion was held. Following some special presentations from Mr. Snyder, the alternatives were discussed. These included whether a metal roof or a composite-shingle roof would be used for station No. 1. Council agreed that for the amount of money involved, the metal roof is preferred. After some discussion, the alternative for re-pouring the apparatus floor and installing a trench drain was also accepted. Council instructed staff to review with the contractor submitting the lowest and best bid, Fryman-Kuck, to determine if a recommendation to contract with the company is acceptable.
Discussion on fire station projects completed.
Gary Snyder, Carol Snyder, Tim Bement, Don Hill, David T. Brown and Chief Keister left the meeting.
PAINT PROGRAM
David Humphreys reviewed other programs in the area, and previous experience in West Carrollton providing paint to the neighborhoods to improve property maintenance. In the previous experience, the program had also included lead abatement, having external funding mechanisms to assist in the lead abatement process. Mr. Humphreys noted that the program as funded would pay for paint for approximately twenty-five (25) homes. The program as presented would be first come-first served; no renter-occupied, only owner-occupied. Paint would be available for homes and secondary structures such as garages, not just the homes, so as to allow for consistency of paint. History has shown that the majority of structures that need paint mostly involve the garage.
Following some discussion, Council agreed to the paint program. Staff will complete a study to determine how to promote the program, and with regard also to a liability release as related to lead paint.
RECREATIONAL VEHICLES
David Humphreys reviewed what activities have been undertaken, covering such items as amortization vs. "grandfathering" as had been discussed previously. Staff is instructed to continue to do some research on amortization in the state of Ohio. Staff is also to do some additional work to include legal issues. Staff is to prepare for and hold a meeting to discuss the issue with RV owners and Council, similar to a citizens focus group meeting.
The discussion on recreational vehicles completed, Mr. Humphreys left the meeting.
OTHER ITEMS
City Manager Williams asked for any reservations from Council to attend the Splash Moraine preview opening over the Memorial Day weekend.
COMMENTS BY COUNCIL
Councilmember Jeff Sanner noted that a citizen had approached him requesting consideration for the idea of converting the former Woody's Market to an ice rink.
Councilmember Jack Jensen informed Council that the School Liaison Committee will be meeting May 24th, and asked that any comments be forwarded to him or to Deputy Mayor Bill Gordon.
Councilmember Jensen distributed to Council a list of some thoughts he has with regard to the upcoming vision retreat, explaining that the thoughts are random, and suggesting that it might be helpful to spend some time looking them over, along with considering some other issues that may need to be discussed at the retreat.
City Manager Williams asked for review of discussion topics for the upcoming joint meeting with the Miami Township trustees. Council noted some ideas such as: township incorporation; township's vision for the future; joint recreational areas; school district issues; and perhaps other ideas generated from the vision retreat.
Deputy Mayor Gordon volunteered to be a judge at the Moraine Heritage Festival Talent Contest.
Councilmember Don Mounce discussed some additional items for the vision retreat.
Councilmember Linda Lotspaih reminded Council of the need to appoint some new members to the City Beautiful Commission. Council discussed several names for consideration.
Motion made by Deputy Mayor Gordon, seconded by Mayor Gilman, to adjourn the meeting. All voting in favor, meeting adjourned.
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MAYOR CLERK OF COUNCIL