Minutes

West Carrollton City Council Meeting

April 27, 1999

PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis, William Gordon, Jack Jensen, Linda Lotspaih, Donald Mounce and Jeff Sanner; City Manager G. Tracy Williams; Assistant City Manager David Watson; Law Director Patrick Carney: Chief of Police Don Rice; Fire Chief Jack Keister and Assistant Clerk of Council Patricia Replogle.

The meeting was called to order by Mayor Gilman. Pastor Richard Gilbertson of Grace Lutheran Church gave the invocation. The Pledge of Allegiance and Roll Call followed.

MINUTES

A motion was made by Mr. Sanner to approve the minutes of the Regular Council Meeting of April 13, 1999. Mr. Mounce seconded the motion. A roll call vote was taken; Mr. Jensen-yes; Mrs. Lotspaih-yes; Mr. Mounce-yes; Mayor Gilman-yes; Mr. Ennis-yes; Mr. Gordon-abstained; Mr. Sanner-yes. The motion carried.

PUBLIC HEARINGS

There were no Public Hearings.

There were no Communications or Presentations.

Richard Skelton, 130 West Second Street, Suite 900, Dayton, Ohio 45402, addressed

Council. Mr. Skelton represented the owners of the Yellow Rose in Dayton. Mr. Skelton said that the D-3 application was before Council this evening, and he was there to answer any questions they may have. There were no questions.

There was no Unfinished Business.

AND MONTGOMERY COUNTY PUBLIC LIBRARY

Mayor Gilman said that she is very proud to have a branch of the library in the Civic Center and excited about the expansion of that branch. John Wallach, Director of the Dayton and Montgomery County Public Library, was present. Mr. Wallach said that there will be a total of 11,000 square feet after the expansion which will increase the staff, computers, etc. The expansion should begin by the end of the year and will cost between $400,000-$500,000. Mayor Gilman thanked Mr. Wallach for coming.

Mr. Mounce made a motion to authorize the City Manager to enter into an agreement with the Board of Library Trustees of the Dayton and Montgomery County Public Library for use of space in the West Carrollton Civic Center. Mr. Ennis seconded the motion. A unanimous roll call vote carried the motion.

Resolution No. 9-99: A resolution recognizing the West Carrollton High School Class of 1999 Valedictorians and Salutatorian.

Mr. Jensen introduced and made a motion to approve Resolution 9-99. Mr. Gordon seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.

Resolution No. 10-99: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Judy Elaine Clark.

Mr. Ennis introduced and made a motion to approve Resolution No. 10-99. Mrs. Lotspaih seconded the motion. A unanimous roll call vote carried the motion.

Mayor Gilman said that they had received a report and that Mr. Carney had reviewed the contract. Mr. Jensen asked if the renewal is identical to the original contract. Mr. Carney responded that it is.

Mr. Jensen made a motion, seconded by Mr. Ennis, to authorize the City Manager to enter into a contract renewal with Medicount Management, Inc. for EMS billing for a period of two years. All members voted yes to a roll call vote and the motion carried.

Mayor Gilman said that they have been pleased with the way the billing has been managed.

Mr. Mounce made a motion, seconded by Mr. Ennis, to not object to the D-3 liquor license request and the transfer of D-1 and D-2 licenses for William A. Stayner dba Yellow Rose Nite Club located at 854 Watertower Lane in West Carrollton and to send a letter to the State to that effect. All members voted yes to a roll call vote and the motion carried.

Ordinance No. 3192-An ordinance authorizing the City Manager to advertise for bids for street resurfacing and repair and to expend a sum in excess of $15,000 therefore.

Mayor Gilman noted that this is merely authorization for the completion of the 1999 street resurfacing program.

Mr. Jensen made a motion, seconded by Mr. Gordon, to dispense with the second reading of Ordinance No. 3129. All members voted yes to a roll call vote and the motion carried. Mr. Sanner made a motion to approve Ordinance No. 3129. Mr. Ennis seconded the motion. A unanimous roll call vote carried the motion.

REPORTS BY OFFICERS

Mr. Williams informed Council that Vanessa Fletcher, the Volunteer Coordinator, tendered her resignation effective the end of May. He said that Mrs. Fletcher has been with the City since 1996 and has done a great job of more than just coordinating the volunteers. He said that Mrs. Fletcher wants to spend more time with her family. Mr. Williams said that they will be placing an ad for the position.

Mr. Williams said the bids were opened for the water main project for the West Lowery area. The bid went to Associated Excavating with the lowest bid of $300,655.45. Mr. Williams also informed everyone that pool passes are now available at the Civic Center.

Christopher Holm, 1788 Cherokee Drive, addressed Council with concerns over the removal of trees by ODOT along I-75. He feels that by removing the trees wildlife will be destroyed and more noise will be created by the traffic. He said that the City has spent a lot of money on trees and now the contractor is removing them. He feels the State should put a fence where barriers are needed. Mr. Holm asked what the environmental policy is on this matter. Mayor Gilman noted that if that area is in the State right-of-way, West Carrollton cannot do anything. Mr. Williams said that he noticed the same thing being done on his way to Columbus. Mr. Williams said that he shares Mr. Holm's concerns and will check into the matter to see if there is any way to minimize the cutting of the trees. Mr. Jensen also noted that Commissioner Lucas shares this concern. The Mayor thanked Mr. Holm for coming to the meeting.

Ray Horn, 917 Primrose Drive, addressed Council. He said that he is just checking on the progress of the bridge. He asked if they will be cutting trees all the way down the banks. Mr. Williams said that right now they are just clearing the way for the installation of the bridge. A survey will be done for easements, property lines and profiles of the area to determine what improvements may be needed. Mr. Horn said that they are very happy with the work being done so far. He also asked if the area where the two creeks meet can be cleared out before any problems arise. Mr. Williams said that he will look into that. Mayor Gilman thanked Mr. Horn for coming to the meeting.

COMMENTS BY COUNCIL

Mr. Mounce congratulated the valedictorians and salutatorian for 1999. He also congratulated the After Prom staff and parents for another successful event.

Mrs. Lotspaih reminded everyone that Woody's will be closing on May 1^st. She said that she will miss the market.

Mayor Gilman thanked Ron Ziemkowski on cameras. She noted that Friday is Arbor Day and the City Beautiful Commission will have their annual tree planting at the Civic Center. Everyone is invited to attend. The Mayor also reminded everyone that May 8^th is Garage Sale Saturday in West Carrollton.

RECESS

A motion was made by Mayor Gilman and seconded by Mr. Gordon to recess to a Work Session to discuss the items on the agenda. A unanimous roll call vote carried the motion.

Council recessed.

In addition to City Council, those present for the Work Session included: G. Tracy Williams, City Manager; and David Watson, Assistant City Manager.

City Council discussed plans for the Vision Retreat to be held on May 6^th. It was the consensus of Council that greater attention should be given this year on how the Council wanted to go about implementing the Vision Statements adopted in previous years.

City Manager Williams reviewed the Citizen Survey form used in 1995, and sought City Council's suggestions on any modifications or changes they would like to the Citizen Survey planned for this year. Williams noted that he would draft a new survey and share it with City Council for their final review before proceeding with the survey this year.

Assistant City Manager David Watson reviewed with City Council the program planned over a four day period at the West Carrollton High School, to introduce three social studies classes to local government. He noted that this would require the involvement of City Council members and City staff, and the four-day program would culminate with a mock city council meeting to be held by each of the three government classes. He noted that approximately twenty-five students per class, or seventy-five students total, would be involved in this program. He also expressed appreciation for social studies teacher, Peter Kavouras' commitment to the new program to help students better understand how local government functions.

Council reconvened into the regular session.

A motion to adjourn was made by Councilmember Bill Ennis and seconded by Councilmember Jack Jensen. All present voting in favor, the meeting was adjourned.

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