Minutes

West Carrollton City Council Meeting

April 13, 1999

PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis, Jack Jensen, Linda Lotspaih, Donald Mounce and Jeff Sanner; City Manager G. Tracy Williams; Assistant City Manager David Watson; Service Director Don Hill; Director of Planning and Economic Development David Humphreys; Chief of Police Don Rice and Assistant Clerk of Council Patricia Replogle.

EXCUSED: William Gordon.

The meeting was called to order by Mayor Gilman. Alan Arber, Deacon of St. Henry's Catholic Church, gave the invocation. The Pledge of Allegiance and Roll Call followed.

MINUTES

A motion was made by Mr. Mounce to approve the minutes of the Regular Council Meeting of March 23, 1999. Mr. Ennis seconded the motion. A roll call vote was taken; Mr. Jensen-yes; Mrs. Lotspaih-yes; Mr. Mounce-yes; Mayor Gilman-yes; Mr. Ennis-yes; Mr. Sanner-yes. The motion carried. Mr. Jensen made a motion, seconded by Mrs. Lotspaih, to approve the minutes of the Community Focus Group Meeting of March 30, 1999. A roll call vote was taken, all members present voted yes with the exception of Mr. Ennis and Mr. Sanner who both abstained.

PUBLIC HEARINGS

There were no Public Hearings.

There were no Communications or Presentations.

Richard Skelton, 130 West Second Street, Suite 900, Dayton, Ohio 45402, addressed

Council. Mr. Skelton represented the owners of the Yellow Rose in Dayton. The owners, Bill Stayner and Jim Menker, were also present. Mr. Skelton noted that a letter had been sent to Council regarding their intent but they wished to appear before Council to state their intentions and answer any questions.

Mr. Skelton said that the owners hoped to move The Yellow Rose from Dayton to West Carrollton in the location formerly occupied by Cactus Annie's on Watertower Lane. He noted that the owners have signed a lease contingent on the liquor license approvals. Mr. Skelton said that a request to purchase a D-3 and D-2 license from another

jurisdiction had been made which would ultimately come before Council for their approval. Mr. Skelton noted that the owners have only had one liquor license violation in 9 years and that was due to a person showing a fake ID and then being served beer. Mr. Skelton went on to say that the owners do not tolerate drugs, fighting or illegal activities of any kind. Their plan is to keep the establishment as a country bar. They have over 40 employees so there will be some revenue for the City. Mr. Skelton said the owners are hard-working and honest. Mr. Sanner asked if the current license for Cactus Annie's can be purchased or if The Yellow Rose can merely transfer its current license to West Carrollton. Mr. Skelton said that Cactus Annie's license had already been purchased by someone else and the license from The Yellow Rose could not be transferred as West Carrollton is already quota-filled. Mr. Jensen asked if there were any other license available in West Carrollton to which Mr. Skelton responded that there had been one from El Meson but it has already been sold. He said that there was a possibility that one was available from Krackers but they have not been able to contact anyone there to confirm that. Mr. Jensen asked if the license is transferred to West Carrollton, would that exceed the quota. Mr. Skelton responded that he would have to check into that and let him know. Mayor Gilman thanked the gentlemen for coming.

There was no Unfinished Business.

HOUSING COUNCIL AND TAX INCENTIVE REVIEW COUNCIL

Resolution No. 8-99: A resolution accepting the reports of the community Reinvestment Area (CRA) Housing Council and Tax Incentive Review Council (TIRC) concerning the status of properties currently receiving tax exemptions.

After the Clerk's reading of the resolution by heading only, Mrs. Lotspaih made a motion to approve Resolution No. 8-99. Mr. Jensen seconded the motion. All members present voted yes to a roll call vote with the exception of Mr. Mounce who abstained. The motion carried.

Mayor Gilman noted that we do not have all of the information at this time and Mr. Carney, the Law Director, is on vacation so the matter will be postponed until the next meeting.

Mr. Hill addressed Council. He reviewed the areas to be re-surfaced for 1999. He noted that some areas will have an asphalt overlay which will be paid in part by fees collected by the County on license plate purchases. Mr. Hill said some areas will have micro surfacing done which was formerly called slurry seal. The re-surfacing is based on street condition. In addition, water main repairs are to be done in the South Elm Street and West Lowery Avenue area. That area will be re-surfaced when the water main work is completed. Mr. Jensen expressed concern that the micro surfacing would not be effective in the Randy plat. Mr. Hill responded that the cracks would be sealed first and then the micro surfacing performed. They feel that it will be effective. Mr. Jensen also stated that he feels that Elm Street south of Gibbons Road needs work. Mr. Hill said that S. Elm Street will be considered for work in the year 2000, and this could be a project that could be funded with Motor Vehicle License Tax funds. Mr. Jensen said that the work in that area may need to go as far as Orchard Hill and possibly to Wilson Park. Mr. Hill said that when the streets are reviewed they consider if waiting will damage the street further. Mr. Jensen asked if curb work is being delayed. Mr. Hill said that sometimes the curb work does not coincide with the street repair, but they will do it when possible. Mr. Jensen said that some of the recently surfaced streets are now needing repair. Mr. Hill said that the new overlay, which will be 2 inches instead of the former 1.5 inches, should help with that. In addition they are using a new thin overlay called SAMI which is expected to give better results. Mayor Gilman asked if Central Avenue should have more than a 2 inch overlay since it is heavily traveled. Mr. Hill said that the 2 inch overlay should be effective. Mayor Gilman thanked Mr. Hill for his report.

Mr. Ennis made a motion, seconded by Mr. Mounce, to approve the 1999 street re-surfacing program. A unanimous roll call vote carried the motion.

Mr. Williams informed Council that bids had been received for the replacement of the Primrose Drive bridge. The bid was awarded to Mainline Bridge with the lowest bid of $248,057.50. Bids had also been received for new leaf vacuum machines. The lowest bid was from ODB out of Richmond, Virginia with a bid of $24,400.

Bids were also received for the installation of the CAD system for the Police Department. The low bid for the software was from ESI Computers with a bid of $62,357. The hardware will be purchased through a State program. The total for both should be around $112,000. Mayor Gilman asked if the Court will be Y2K compatible. Mr. Williams said that the Court program was not included in the bid and would cost an additional $75,000. ESI would like to use West Carrollton's Mayor's Court as a beta site at no cost for the program. He asked Chief Rice to elaborate. Chief Rice noted that when they asked to review other courts' sites, they found that there were no local sites to review. They did not want to pay for the Court program so they offered to be the beta site in Ohio. If the

program works, we will pay for a maintenance agreement only. If not, the current Court

system would be upgraded. Chief Rice said he would like to see one vendor used for all of the programs to avoid any future complications with integrated systems. Mr. Williams said they would make sure that the Mayor's Court had a system that worked well. Mayor Gilman responded that she wanted to be sure the Clerk would be satisfied with the system too.

There were no Comments by the Audience.

Mr. Mounce thanked everyone who participated in the Lions Club Easter egg hunt. Mr. Mounce also wished to note for the record that he is not opposed to the report in Resolution 8-99. He said that he respects the work they have done. He felt he should abstain as he has used the tax abatement option himself and felt that could denote a conflict of interest.

Mayor Gilman said that Mr. Carney had presented them with a staff report regarding the liquor permit renewal for Cheeks and requested a vote on the matter. Mr. Mounce made a motion, seconded by Mr. Jensen, to send a letter to the State objecting to the license renewal request. All members voted yes to a roll call vote and the motion carried.

Mayor Gilman said that she had received a copy of the letter of review from Dr. Augustine regarding the West Carrollton Fire Department. Dr. Augustine stated in his review that the West Carrollton Fire Department is very good and the leaders in the Fire Department are the best in the area. Mr. Mounce noted that Dr. Augustine is well-known nationally and internationally. Mayor Gilman stated that April 30^th is Arbor Day and the annual tree planting will be held at 5:30 p.m. on that date. Mayor Gilman said that she had received many compliments on the park side of Marina Drive. Mr. Hill said that the Service and Parks Department did the work there and he would pass on the compliments. The Mayor thanked Ron Ziemkowski on cameras.

A motion was made by Mayor Gilman and seconded by Mr. Mounce to recess to a Work Session to discuss the items on the agenda. A unanimous roll call vote carried the motion.

Council recessed.

WORK SESSION

Those present for the Work Session included those Council members present for the regular meeting; staff members David Humphreys, Planning & Economic Development Director; Don Hill, Service Director; Rich Norton, City Engineer; David Watson, Assistant City Manager; and G. Tracy Williams, City Manager.

Don Hill and David Humphreys made a presentation to City Council concerning the development of a geographical information system for the city, and responded to questions and comments from City Council. The purchase of a GIS system was included in the 1999 budget pending City Council's further review of this request. Following the presentation it was the consensus of City Council to authorize staff to proceed with the GIS system.

COUNTYWIDE ORTHOPHOTOGRAPHY PROJECT

Don Hill explained that the Miami Valley Regional Planning Commission (MVRPC) is planning a fly-over of Montgomery County in the spring of 2000. West Carrollton's share of this orthophotography project would be approximately $8,000 and would need to be allocated in the 2000 annual budget. Following the discussion on this matter City Council authorized staff to notify MVRPC that the city will participate in this countywide project.

Council reconvened into the regular session.

ADJOURNMENT

A motion to adjourn was made by Councilmember Mounce and seconded by Councilmember Sanner. All present voted in favor. Meeting was adjourned.

Click here to send a note to the City