Minutes
April 11, 2000
PRESENT: Mayor Maxine Gilman; Council Members William Gordon, Vern Angerer, Jack Jensen, Linda Lotspaih, Donald Mounce and Jeff Sanner; City Manager G. Tracy Williams; Assistant City Manager David Watson; Law Director Patrick Carney; Parks and Recreation Director Rick Bolton; Director of Planning and Economic Development David Humphreys and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Pastor Richard Gilbertson of Grace Lutheran Church gave the Invocation. The Pledge of Allegiance and Roll Call followed
MINUTES
A motion was made by Mr. Gordon, seconded by Mr. Angerer, to approve the minutes of the Regular Council Meeting of March 28, 2000. A roll call vote was taken, all members voted yes and the motion carried.
Mr. Jensen made a motion, seconded by Mr. Sanner, to approve the minutes of the Focus Group Meeting of April 4, 2000. All members voted yes to a roll call vote with the exception of Mr. Mounce who abstained. The motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
PROCLAMATION - ARBOR DAY
Mayor Gilman read a Proclamation declaring April 28, 2000 as Arbor Day in the City of West Carrollton and invited everyone to attend the Arbor Day tree planting on April 28th at 5:30 p.m. at the Civic Center. She said the Girl Scouts are there each year and will be there this year also.
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
RESOLUTION NO. 7-2000: LEAH K WOODARD
Resolution No. 7-2000: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Leah K. Woodard as a member of the City Beautiful Commission.
Mr. Gordon introduced and made a motion to approve Resolution No. 7-2000. Mrs. Lotspaih seconded the motion. All members voted yes to a roll call vote and the motion carried.
ORDINANCE NO. 3158: FULL-TIME CODE ENFORCEMENT OFFICER
Ordinance No. 3158: An ordinance amending ordinance No. 3147 to establish a full-time position of Code Enforcement Officer, and declaring an emergency.Mayor Gilman noted that this ordinance will create the full-time position of Code Enforcement Officer.
Mr. Mounce made a motion, seconded by Mr. Jensen, to approve Ordinance No. 3158. A roll call vote was taken, all members voted yes and the motion carried.
ORDINANCE NO. 3159: BIDS FOR STREET RESURFACING AND REPAIR
Ordinance No. 3159: An ordinance authorizing the City Manager to advertise for bids for street resurfacing and repair and to expend a sum in excess of $15,000 therefore.Mayor Gilman noted that this is an annual program.
Mr. Gordon made a motion, seconded by Mr. Mounce, to dispense with the second reading of Ordinance No. 3159. A unanimous roll call vote carried the motion.
A motion was made by Mr. Sanner, seconded by Mr. Jensen, to approve Ordinance No. 3159. All members voted yes to a roll call vote and the motion carried.
LEASE AGREEMENT WITH WEST CARROLLTON RECREATION ASSOCIATION
Mayor Gilman noted that Council had received a report from Mr. Bolton. Mr. Carney indicated that he had reviewed the agreement. Skip Brooks, President of the W.C.R.A., was present and thanked Council for their lease agreement and the Parks and Recreation Department for the great job they do on the fields. He said that other teams have commented on how good the fields are here.Mr. Sanner made a motion, seconded by Mrs. Lotspaih, to authorize the City Manager to enter in a lease agreement with the West Carrollton Recreation Association for Harmon Field. All members voted yes to a roll call vote and the motion carried.
ORDINANCE NO. 3160: BIDS TO CONVERT BOILER AT CIVIC CENTER
Ordinance No. 3160: An ordinance authorizing the City Manager to advertise for bids to convert the boiler at the Civic Center from electric to natural gas, and to expend a sum in excess of $15,000 therefore.Mr. Jensen stated that, due to his employment, he is remotely involved and therefore will not discuss or vote on this ordinance. He wishes for the minutes to reflect this.
Mayor Gilman noted that the boiler at the Civic Center is currently electric. A new gas line is going into the library expansion; the City can take advantage of this and convert the boiler to natural gas.
Mr. Sanner made a motion, seconded by Mr. Gordon, to dispense with the second reading of Ordinance No. 3160. A roll call vote was taken: Mr. Sanner-yes, Mayor Gilman-yes, Mr. Angerer-yes, Mr. Gordon-yes, Mrs. Lotspaih-yes, Mr. Mounce-yes. The motion carried.
A motion was made by Mr. Gordon, seconded by Mr. Angerer, to approve Ordinance No. 3160. A roll call vote was taken: Mr. Sanner-yes, Mayor Gilman-yes, Mr. Angerer-yes, Mr. Gordon-yes, Mrs. Lotspaih-yes, Mr. Mounce-yes. The motion carried.
REPORTS BY OFFICERS
Mr. Williams informed Council that a vehicle for the Fire Captain had been purchased in the amount of $25,058.00 through State bids. He also stated that bids had been received from Horton Company and Wheeled Coach for a medic unit. The low bid was awarded to Horton Company for $134,360.00.
Mr. Williams also welcomed Gene Fox as the new assistant to the Planning and Economic Development Director. Mr. Humphreys said that Mr. Fox has already started his duties and can be seen on the current edition of "West Carrollton - Take a Closer Look". Mr. Fox said that he is happy to be with the City.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the Audience.COMMENTS BY COUNCIL
Mr. Angerer reminded everyone that they may volunteer for the After Prom by contacting Robin Anderson. He also welcomed Gene Fox.
Mr. Mounce said that he and his wife have volunteered at the After Prom for the last ten years but will be unable to do it this year. He also welcomed Mr. Fox. Mr. Mounce also congratulated the Dayton Dragons and noted that since their field is not yet completed, they are practicing in West Carrollton at the Let's Play Ball facility on Alex Road. Mr. Mounce let everyone know that the Easter Egg Hunt sponsored by the West Carrollton Lions Club will be held at the West Carrollton Soccer Complex on Saturday, April 22nd at 11 a.m.Mr. Jensen emphasized that the Ordinance regarding the Code Enforcement Officer is not for a new employee but to align duties only. Mr. Williams agreed with the statement.
The Mayor thanked Ron Ziemkowski on cameras.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work Session to discuss the items on the agenda. A unanimous roll call vote carried the motion.
WORK SESSION
In addition to City Council, those present for the Work Session were: G. Tracy Williams, City Manager; Rick Bolton, Parks and Recreation Director; and David Watson, Assistant City Manager. Guests present were Mike Robinette, General Manager for the Miami Conservancy District and Hans Landefeld, also from the Conservancy District.Mayor Gilman opened the Work Session and welcomed Mike Robinette, thanking him for coming to this evening's meeting.
MIAMI CONSERVANCY DISTRICT
City Manager Williams introduced Mr. Robinette and Mr. Landefeld who were in attendance to discuss the activities of the Miami Conservancy District with regard to flood protection, ground water protection, and improvements to the river corridor.Mr. Robinette began his presentation by giving an overview of activities which the Conservancy District has been undertaking for many years with regard to flood prevention and conservation of the flood plain. Mr. Robinette then narrowed his presentation to improvements along the river corridor, including the bikeway that is used by many city and county residents, and the recreational access along the river.
The Miami Conservancy District had undertaken a strategic planning process using outside persons, such as those in bioengineering, horticulture, wildlife, and other similar fields to look at the river corridor from an access and from a preservation and stewardship perspective. It was during this process that eight design areas were identified for future improvements. One of those eight design areas is in West Carrollton, design area #8.
City Council then discussed some opportunities with the Miami Conservancy District with regard to grass maintenance at park standards, versus the desire of the Conservancy District to maintain the property as a flood plain. Following discussion, Mr. Robinette indicated that Hans Landefeld would be a "point" person for any future joint review and development of proposals. Council continued to discuss opportunities which may become available to the city along the river, as far as recreation, access and beautification.Conservancy District presentation concluded.
Council members inquired of Mr. Robinette if the river access at N. Alex Road could be mowed prior to the July 4th fireworks display over the Great Miami River, adding that it would most appreciated.
After some discussion it was the feeling of Council that staff from both the city of West Carrollton and from the Miami Conservancy District need to work on some proposals for this area of the river.
Mike Robinette, Hans Landefeld, and Rick Bolton left the meeting.
ED/GE FUNDING REQUEST
Mayor Gilman introduced the item, suggesting that there is a need to support the Dayton airport by encouraging a new regional airline. After some discussion City Manager Williams suggested that a lower amount than requested by the City of Dayton could be supported. Council directed City Manager Williams to solicit information from other jurisdictions as to which funding level and/or support they are giving to this request for ED/GD funding. Mayor Gilman will check with other Mayors and Managers at the Association meeting and report back to Council.
SPEAKER for VISION RETREAT
City Manager Williams had contacted Myron Orville from Minnesota about speaking at the Vision Retreat. However, Mr. Orville's expense request was for $3,000, which Mr. Williams felt was too much for the retreat. Mr. Williams indicated that he will continue to research and try to find a suitable person to come and speak at the Vision Retreat. Continuing, City Manager Williams indicated that he would be contacting Council to select a date for the Retreat.
DON HILL
City Manager Williams noted that on Wednesday, May 3, a reception from 2:30-4:30 p.m. will be held to honor Don Hill, Service Director, who is retiring at the end of April.
WATER SOFTENING STUDY UPDATE
City Manager Williams provided an update on the water softening study. A field trip had recently been taken to Westerville, Ohio to look at the operations of a water softening plant.
COMMENTS by COUNCIL
Councilmember Linda Lotspaih provided copies to council members for review of the capital improvements expenditures guidelines. Included was a committee report of accomplishments, some future needs, a set of CIP guidelines - guidelines generally followed decisions previously made. After some discussion it was the conclusion of Council that formal adoption was not needed; guidelines were accepted.Deputy Mayor Bill Gordon expressed the continuing need to change the name of the Paper Festival. The Lions Club and others have been talking about potential new names. A contest to rename the festival will possibly be held.
Councilmember Jack Jensen reviewed the budget update. Mr. Jensen expressed a need to have an update of the program to reduce the flood insurance that David Humphreys had begun last year. Lastly, Mr. Jensen informed Council that he had voted in the affirmative with regard to the 892 study.
Councilmember Vern Angerer commended those who attended the recently held Focus Group meeting and their efforts, and asked about the outcome, as that meeting being the first one he had attended. Mr. Angerer then asked some questions about water softening and who would be affected. Current water customers would be affected numbering approximately 3,400.
Councilmember Jensen expressed some concerns with regard to large trash pick-up, suggesting that Council needs to continue to review how the city collects trash - on a weekly, monthly, and quarterly basis.
Councilmember Jeff Sanner inquired about how the utility relocation is going along the Primrose Tributary. City Manager Williams responded that staff is continuing to talk with Dayton Power & Light to negotiate the best price for the relocation.
Mayor Gilman reviewed the Ohio Municipal League's Municipal Training Academy. A training class for newly elected officials is scheduled.
City Manager Williams reviewed with Council some activity with which Miami Township may be involved with regard to becoming a City. City Council may want to meet and discuss possible merger options and other common interests with the Township. After some discussion Council instructed Mr. Williams to develop a meeting between the city and Miami Township concerning this issue.
Staff and council members comments concluded. Council moved to an Executive Session. Prior to the Executive Session, the student left the room.
EXECUTIVE SESSION
Council held an Executive Session to discuss a personnel matter with regard to hiring the new Service Director.Council moved to reconvene into the regular Work Session.
It was moved by Councilmember Sanner, seconded by Councilmember Angerer to adjourn. All voting in favor, meeting adjourned.
___________________________ ___________________________MAYOR CLERK OF COUNCIL