WEST CARROLLTON CITY COUNCIL REGULAR MEETING

Held March 10, 1998

PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis, Daryl Garrison, William Gordon, Jack Jensen, Linda Lotspaih and Jeff Sanner; City Manager Tracy Williams; Assistant City Manager David W. Rowlands; Law Director Patrick Carney; Finance Director Tom Reilly; Service Director Don Hill; Director of Planning and Economic Development David Humphreys; Recreation Director Rick Bolton; and Assistant Clerk of Council Patricia Replogle.

The meeting was called to order by Mayor Gilman. Pastor Michael Carosiello of New Life Tabernacle Assembly of God gave the invocation. The Pledge of Allegiance and Roll Call followed.

MINUTES

A motion was made by Mr. Garrison to approve the minutes of the Regular Council Meeting of February 24, 1998. Mr. Gordon seconded the motion. A roll call vote was taken. All members voted yes and the motion carried.

PUBLIC HEARINGS

There were no Public Hearings.

COMMUNICATIONS AND PRESENTATIONS

Resolution No. 9-98: Viviano "Rod" Rodriguez

Resolution No. 9-98: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Viviano "Rod" Rodriguez.

Mayor Gilman stated that Mr. Rodriguez was unable to attend the Council meeting but his resolution would be presented to him at a later date.

COMMENTS BY THE AUDIENCE

There were no comments by the audience.

UNFINISHED BUSINESS

Ordinance No. 3086: Cash Performance Bond-West Carrollton Development Co.

Ordinance No. 3086: An ordinance releasing a portion of the cash performance bond filed by the West Carrollton Development Company, Ltd., as principals, for the Alex Tower Shopping Center and Business Park. (Second Reading)

Mr. Sanner made a motion, seconded by Mr. Jensen, to adopt Ordinance No. 3086. A unanimous roll call vote carried the motion.

NEW BUSINESS

Before the reading of Ordinance No. 3087 and 3088, Mayor Gilman requested that Mr. Williams give an overall view of the two Ordinances. Mr. Williams noted that the ordinance establishing charges for emergency ambulance services was passed at the previous meeting. This will enable the City to hire 3 full-time firefighter/paramedics which in turn will provide better, faster response times and service. Mr. Williams also noted that, in the past, we have relied on volunteers for our emergency service and we still will, but we also now have the advantage of around the clock full-time services. Mr. Williams stated that Ordinance No. 3087 will enable the funding and Ordinance No. 3088 will change the personnel regulations to include the new position.

Ordinance No. 3087: Amendment to Annual Appropriation Ordinance

Ordinance No. 3087: An ordinance amending the annual appropriation ordinance, Ordinance No. 3068.

A motion was made by Mr. Jensen and seconded by Mr. Sanner to approve Ordinance No. 3087. A unanimous roll call vote carried the motion.

Ordinance No. 3088: Amendment to Personnel Regulations

Ordinance No. 3088: An ordinance amending the Ordinance No. 3069 to add the position of firefighter/paramedic.

Mr. Jensen made a motion, seconded by Mr. Garrison to dispense with the second reading of Ordinance No. 3088. A unanimous roll call vote carried the motion.

Mr. Gordon made a motion, seconded by Mr. Ennis, to adopt Ordinance No. 3088. A unanimous roll call vote carried the motion.

Ordinance No. 3089: 1998 Edition of the Ohio Basic Building Code

Ordinance No. 3089: An ordinance amending Section 150.03 of the Code of Ordinances of the City of West Carrollton to adopt the 1998 Edition of the Ohio Basic Building Code, and declaring an emergency.

Mayor Gilman noted that, according to the staff report they had received, the State of Ohio requires the immediate implementation of this law.

A motion was made by Mr. Garrison to approve Ordinance No. 3089. Mrs. Lotspaih seconded the motion. All members voted yes to a roll call vote and the motion carried.

1998 Annual Curb, Gutter and Sidewalk Inspection Program

Mr. Hill addressed Council regarding the annual inspection program. He reviewed the areas proposed for this year’s inspection. This year the focus will be on the area commonly known as the Randy Drive plat. The inspections will begin in late March and early April. He will then come back to Council with the proposals and costs. Mayor Gilman noted that the inspection will be handled the same as the previous years. Letters will be sent to the residents included in the inspection.

Mr. Gordon made a motion to authorize the Service Department to proceed with the curb, gutter and sidewalk inspection program for 1998. Mr. Ennis seconded the motion. All members voted yes to a roll call vote and the motion carried.

REPORTS BY OFFICERS

Mr. Williams requested an Executive Session to discuss a real estate matter. He also informed Council that he had received a request for a donation to the After Prom Party.

Mr. Jensen made a motion to authorize the City Manager to donate $100.00 to the After Prom Party. Mrs. Lotspaih seconded the motion. A unanimous roll call vote carried the motion.

UNSCHEDULED BUSINESS

COMMENTS BY THE AUDIENCE

There were no comments by the audience.

COMMENTS BY COUNCIL

Mrs. Lotspaih informed Council that she had recently been approached by the owner of a new business in West Carrollton, Arrow Contact Lens of Ohio. He told her that he had been contacted by the West Carrollton Police Department and Mr. Reynolds from the Building Inspection Department to welcome him to the City and offer their services. He was very impressed with their actions on behalf of the City and is looking forward to a long business relationship in West Carrollton.

Mr. Ennis stated that the delivery of the advertisements in his neighborhood has changed and they are now being left on the porches instead of in the yards and in the street.

He thanked Mr. Williams for resolving this matter in his usual efficient manner.

Mayor Gilman thanked Ron Ziemkowski on cameras. She also thanked the students in the audience for attending the meeting and asked if they had any questions.

Mayor Gilman made a motion to recess to an Executive Session to discuss a real estate matter and a personnel matter and then to a Work Session to discuss the items on the agenda. Mr. Gordon seconded the motion. A unanimous roll call vote carried the motion.

Council recessed.

EXECUTIVE SESSION

Joining City Council in the executive session was Law Director, Pat Carney.

PERSONNEL MATTER

City Council discussed a personnel matter.

Mr. Carney left the meeting.

REAL ESTATE MATTERS

City Manager, Tracy Williams; Assistant City Manager, David Rowlands joined Council in the Executive Session.

City Council discussed the acquisition of property.

Councilmember Jeff Sanner moved to reconvene into the regular work session. Councilmember Bill Gordon seconded the motion. All members present voting Yes, the motion carried.

WORK SESSION

Finance Director, Tom Reilly; Parks & Recreation Director, Rick Bolton; and Guest Ray Snider joined the meeting.

CREDIT CARDS

Mr. Williams gave a summary of the report prepared by Mr. Rowlands and Mr. Reilly regarding the use of credit cards to pay for city services.

Councilmember Gordon requested staff to obtain quotes from each bank in the community to provide credit card service for the City.

City Council informed staff to move ahead with the project after they receive information from all the banks in West Carrollton.

INCOME TAX

Mr. Reilly updated council on the financial situation of the city.

Councilmember Jack Jensen requested a report on the revenue stream over the last three years per month.

Mr. Reilly informed council that the department is behind in sending out notices to those individuals who have not paid their taxes.

Councilmember Bill Ennis asked if additional staff was needed.

Mr. Williams informed Council that every resource will be made available to the department.

Councilmember Jensen requested a report and work schedule to be prepared.

SWIMMING POOL FEES

Mr. Bolton and the Recreation Board recommended that the swimming pool fees remain the same as in 1997.

Councilmember Jensen mentioned the pool lost money last year and wanted to know how staff planned on correcting the situation.

Mr. Bolton informed council that some one-time purchases were made last year that were out of the ordinary.

Mayor Gilman mentioned that the marketing ideas looked good.

City Council agreed with the recommendation.

Tom Reilly and Rick Bolton left the meeting.

COUNCIL COMMENTS

Councilmember Linda Lotspaih mentioned that an individual asked if the city had any plans for a new access road for trucks on Manchester Road.

ADJOURNMENT

Having no further business, Councilmember Bill Ennis moved to adjourn. Councilmember Lotspaih seconded the motion. All members present voting Yes, the motion carried.

______________________________ ______________________________

MAYOR CLERK OF COUNCIL