Minutes
West Carrollton City Council Meeting
February 22, 2000
PRESENT: Mayor Maxine Gilman; Council Members William Gordon, Vern Angerer, Jack Jensen, Linda Lotspaih, Donald Mounce and Jeff Sanner; City Manager Tracy Williams; Law Director Patrick Carney; Finance Director Tom Reilly; Director of Planning and Economic Development David Humphreys and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Deacon Alan Arber of St. Henry's Parish gave the Invocation. The Pledge of Allegiance followed.
MINUTES
A motion was made by Mr. Gordon, seconded by Mr. Mounce, to approve the minutes of the Regular Council Meeting of February 8, 2000. A roll call vote was taken, all members voted yes with the exception of Mayor Gilman who abstained. The motion carried. Approval of the minutes of the Joint Meeting held February 15, 2000 was delayed at this time.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
There were no Communications or Presentations.
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
UNFINISHED BUSINESS
ORDINANCE NO. 3155: SIDEWALK AND CURB SPECIAL ASSESSMENTS
Ordinance No. 3155: An ordinance levying special assessments for the repair of certain described sidewalks and curbs in the City of West Carrollton.
A motion was made by Mr. Jensen, seconded by Mr. Sanner, to approve Ordinance No. 3155. A unanimous roll call vote carried the motion.
NEW BUSINESS
DONATION TO WEST CARROLLTON HIGH SCHOOL AFTER PROM PARTY
Mayor Gilman said that the After Prom Party is very worthwhile. Mr. Mounce added that he and his wife had chaperoned at the After Prom Party and it is a very good function for the students.
Mr. Mounce made a motion, seconded by Mrs. Lotspaih, to authorize the City Manager to donate $100.00 to the 2000 West Carrollton High School After Prom Party on May 6, 2000. A unanimous roll call vote carried the motion.
AGREEMENT FOR BACK-UP BUILDING AND ELECTRICAL INSPECTIONS
Mr. Jensen asked about the qualifications of the firm involved. Mr. Humphreys said that the State of Ohio does a background check on the companies and Mr. Reynolds, the former building inspector for the City of West Carrollton, also knows the people at the firm and can vouch for them.
Mr. Sanner made a motion, seconded by Mr. Angerer, to authorize the City Manager to enter into an agreement with the National Inspection Corporation for back-up building and electrical inspection services. All members voted yes to a roll call vote and the motion carried.
REPORTS BY OFFICERS
Mr. Williams said that bids were received and opened on February 4, 2000. One of the bids was for a one-half ton pickup truck for the Parks and Recreation Department. The low bid was awarded to Bob Ross GMC in the amount of $15,288.00. Another bid was for two one-ton dumpster trucks with the low bid awarded to White-Allen for $39,260.00. Bids for 3/4 ton pickup trucks and a side-load packer will be re-bid due to a discrepancy.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
COMMENTS BY COUNCIL
Mr. Jensen reminded everyone that the school levy will be on the ballot on March 7th. He read a statement he had prepared in support of the school levy which emphasized the importance of a good school system for a good community. He also thanked the Rotary Club for the spaghetti dinner held last Saturday.
Mrs. Lotspaih urged everyone to vote and to call the school if they had any questions.
Mr. Mounce said that it is an important issue and everyone needed to get out and vote. He also reminded everyone that the West Carrollton Lions Club Rose Sale is in progress.
Mr. Sanner said that he thought Mr. Jensen's comments were well-spoken and urged everyone to support the levy.
Mr. Gordon expressed his appreciation of Mr. Jensen's comments and echoed his support of the district and its schools. He also thanked the citizens for their support and attendance at the Rotary Spaghetti Dinner.
Mr. Angerer informed everyone that Channel 24 televised a program regarding the schools. He also said that the After Prom is an important function and urged anyone with donations to contact the school. Mr. Angerer also stressed the importance of voting whichever way each person feels is best.
Mayor Gilman complimented Mr. Jensen on his statement regarding the school levy, adding that schools are important to the community. She thanked Mr. Gordon for conducting the last council meeting. The Mayor also urged everyone to support the Human Services levy which is also very important to this area. Mayor Gilman thanked Ron Ziemkowski on cameras.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work Session to discuss the items of the agenda. A unanimous roll call vote carried the motion. Council recessed.
WORK SESSION
In addition to City Council, those present for the work session were G. Tracy Williams, City Manager; Tom Reilly, Finance Director; and David Humphreys, Planning and Economic Development Director.
COMMUNITY DEVELOPMENT BLOCK GRANT
City Council indicated that they had reviewed the staff report sent to them regarding the proposed Community Development Block Grant application and were satisfied with staff's proposal. The proposed project, which will be submitted to the County for consideration for Community Development Block Grant funding, involves the completion of the Canal Corridor project between Elm Street and Miami Avenue on the north side of West Central Avenue; improvements along Central Avenue from Elm Street to Locust Street. The third component would be streetscape improvements along Elm Street between Central Avenue and Pierce Street.
City Manager Williams also noted that the city should anticipate contributing toward the cost of this project, which is currently estimated at approximately $370,000. Also, Mr. Williams noted that he would be approaching both paper mills, Fraser Papers and West Carrollton Parchment, concerning corporate contributions toward the streetscape improvement projects. Mr. Williams noted that based on recent conversations with the county staff, funding for these improvements will probably be phased in over a two or three year period, because of the amount of funding available on an annual basis from the federal government for Community Development Block Grant projects.
Councilmember Mounce inquired about the status of possible private investment in the property located between the El Meson Restaurante and Marina Drive. David Humphreys noted that, while the city had received preliminary inquiries from a local realtor about this property, no further contact by the realtor had been made since the initial call.
Also, Councilmember Mounce inquired about the status of recreational vehicle regulations. Mr. Humphreys indicated that he would have a recommendation prepared within the next few weeks for Council's consideration.
David Humphreys left the meeting.
ANNUAL CITY COUNCIL VISION RETREAT
City Council discussed plans for the annual City Council Vision Retreat, and requested that Dr. Mary Ellen Mazey from Wright State University be contacted again to serve as our facilitator, and that staff inquire about the possibility of using NCR's Moraine Farm facility. City Council requested that City Manager Williams talk to Dr. Mazey about any ideas or suggestions she might have regarding the annual Vision Retreat. City Council also discussed the possibility of inviting a futurist to attend the Vision Retreat this year.
DEPARTMENTAL PRESENTATION BY TOM REILLY
Finance Director Tom Reilly made a presentation to the City Council regarding the day-to-day operations and responsibilities of the Finance Department. This presentation was a part of a series of presentations by the city's department directors to City Council as requested in last year's Vision Retreat. Following his presentation, Mr. Reilly responded to questions from City Council regarding the Finance Department.
Tom Reilly left the meeting.
COMMENTS BY COUNCIL
Mayor Gilman discussed the possibility of holding one, combined dinner for civic leaders and volunteers as opposed to having two separate dinners for these groups. It was the consensus of City Council that one, combined dinner should be held. That dinner will be scheduled for April 10, 2000. It was also noted that the annual Business Appreciation Breakfast would be held in October at 7:30 a.m. at the Ramada Inn in West Carrollton. It will be scheduled for Thursday, October 26, 2000.
Councilmember Sanner noted that is has been five years since the city last had a Charter Review Commission, and therefore it would be necessary for City Council to appoint a Charter Review Commission this year. Mayor Gilman requested that Council come prepared to the next meeting to discuss possible candidates to be appointed to the 2000 Charter Review Commission.
Councilmember Jensen inquired about whether or not Council felt that is was necessary to have Law Director Pat Carney attend every Council meeting. It was the consensus of the City Council that it was important to have Pat Carney, Law Director, attend the City Council meetings on a regular basis.
Councilmember Jensen asked the City Council to please contact him if they had any ideas or suggestions for topics that needed to be discussed at the School Board/Government Liaison Committee meeting.
Councilmember Jensen stated that he was attempting to organize a media event involving elected officials from all three political jurisdictions within the School District to show support for the school levy on the March 7th ballot.
City Council reconvened into the regular meeting.
ADJOURNMENT
It was moved by Councilmember Angerer, seconded by Councilmember Lotspaih to adjourn the meeting. All voting in favor, the meeting was adjourned.
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MAYOR CLERK OF COUNCIL