Minutes

West Carrollton City Council Meeting

December 28, 1999

PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis; William Gordon; Jack Jensen, Linda Lotspaih and Donald Mounce; City Manager G. Tracy Williams; Assistant City Manager David Watson; Law Director Patrick Carney; Finance Director Tom Reilly; Director of Planning and Economic Development David Humphreys and Assistant Clerk of Council Patricia Replogle.

EXCUSED: Councilmember Jeff Sanner.

The meeting was called to order by Mayor Gilman. Mr. Williams gave the invocation. The Pledge of Allegiance followed.

MINUTES

A motion was made by Mr. Gordon, seconded by Mr. Ennis, to approve the minutes of the Regular Council Meeting of December 14, 1999. A roll call vote was taken, all members present voted yes and the motion carried.

PUBLIC HEARINGS

There were no Public Hearings.

COMMUNICATIONS AND PRESENTATIONS

There were no Communications or Presentations.

COMMENTS BY THE AUDIENCE

There were no Comments by the Audience.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

Ordinance No. 3145: An ordinance to make appropriations for current expenses and other expenditures of the City of West Carrollton, State of Ohio, during the fiscal year ending December 31, 1999, amending Section 2 of Ordinance No. 3139, and repealing any ordinance in conflict herewith, and declaring an emergency.

A motion was made by Mr. Jensen, seconded by Mr. Mounce, to approve Ordinance No. 3145. All members present voted yes to a roll call vote and the motion carried.

Ordinance No. 3146: An ordinance to make appropriations for current expenses and other expenditures of the City of West Carrollton, State of Ohio, during the fiscal year ending December 31, 2000, and declaring an emergency.

Mr. Gordon made a motion, seconded by Mr. Ennis, to approve Ordinance No. 3146. A roll call vote was taken: Mayor Gilman-yes; Mr. Ennis-yes; Mr. Gordon-yes; Mr. Jensen-yes; Mrs. Lotspaih-yes; Mr. Mounce-yes. The motion carried.

Ordinance No. 3147: An ordinance providing for personnel classifications, rates of pay, and fringe benefits for employees of the City of West Carrollton, Ohio, and repealing Ordinance No. 3109, and any ordinance in conflict herewith, and declaring an emergency.

Mr. Mounce made a motion, seconded by Mr. Jensen, to approve Ordinance No. 3147. A roll call vote was taken, all members present voted yes and the motion carried.

Ordinance No. 3148: An ordinance authorizing the City Manager to advertise for bids for city vehicles and to expend a sum in excess of $15,000 therefore.

Mr. Mounce made a motion, seconded by Mr. Gordon, to dispense with the second reading of Ordinance No. 3148. A unanimous roll call vote carried the motion.

A motion was made by Mr. Mounce, seconded by Mrs. Lotspaih, to approve Ordinance No. 3148. All members present voted yes to a roll call vote and the motion carried.

Ordinance No. 3149: An ordinance authorizing the City Manager to advertise for bids for the purchase of road salt and to expend a sum in excess of $15,000 therefore.

A motion was made by Mr. Jensen, seconded by Mrs. Lotspaih, to dispense with the second reading of Ordinance No. 3149. A unanimous roll call vote carried the motion.

Mr. Gordon made a motion, seconded by Mr. Mounce, to approve Ordinance No. 3149. All members present voted yes to a roll call vote and the motion carried.

Ordinance No. 3150: An ordinance authorizing the City Manager to advertise for bids for the purchase of chemicals and to expend a sum in excess of $15,000 therefore.

Mr. Mounce made a motion, seconded by Mrs. Lotspaih, to dispense with the second reading of Ordinance No. 3150. All members present voted yes to a roll call vote and the motion carried.

A motion was made by Mrs. Lotspaih, seconded by Mr. Mounce, to approve Ordinance No. 3150. A unanimous roll call vote carried the motion.

Ordinance No. 3151: An ordinance authorizing the City Manager to advertise for bids for the improvement of the Primrose Tributary between Primrose Drive and Owl Creek and to expend a sum in excess of $15,000 therefore.

Mr. Gordon made a motion, seconded by Mr. Ennis, to dispense with the second reading of Ordinance No. 3151. All members present voted yes to a roll call vote and the motion carried.

Mr. Jensen made a motion, seconded by Mr. Ennis, to approve Ordinance No. 3151. A roll call vote was taken, all members present voted yes and the motion carried.

Ordinance No. 3152: An ordinance authorizing the City Manager to advertise for bids for the purchase of a digital voice recorder and to expend a sum in excess of $15,000 therefore.

A motion was made by Mr. Jensen, seconded by Mr. Mounce, to dispense with the second reading of Ordinance No. 3152. A unanimous roll call vote carried the motion.

Mr. Mounce made a motion, seconded by Mrs. Lotspaih, to approve Ordinance No. 3152. All members present voted yes to a roll call vote and the motion carried.

Ordinance No. 3153: An ordinance releasing the remaining portion of the cash performance bond filed by the West Carrollton Development Company, LTD., as principals, for the Alex Tower Shopping Center and Business Park, 2000-2098 South Alex Road, and 801-859 Watertower Lane.

Mayor Gilman asked Mr. Carney if he had reviewed the Ordinance. Mr. Carney responded that he had and it is in order. Mayor Gilman asked Mr. Humphreys if the public improvements have been completed. Mr. Humphreys noted that the public improvements have been completed which would release the bond, but there is still private work to be completed.

Mr. Mounce made a motion, seconded by Mrs. Lotspaih, to dispense with the second reading of Ordinance No. 3153. A unanimous roll call vote carried the motion.

Mrs. Lotspaih made a motion, seconded by Mr. Mounce, to approve Ordinance No. 3153. All members voted yes to a roll call vote and the motion carried.

Resolution No. 26-99: A resolution requesting the advance payment of tax revenues collected by the County Auditor for the account of the City of West Carrollton.

Mr. Jensen introduced and made a motion to approve Resolution No. 26-99. Mr. Gordon seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.

Mayor Gilman noted that the cost for this service in 1998 was $1,946.00 and in 1999 was $1,171.00. She asked if Mr. Carney had reviewed the contract. Mr. Carney responded that the contract itself is the same format as in prior years. Mr. Williams added that the cost is also the same as in prior years.

Mr. Jensen made a motion, seconded by Mrs. Lotspaih, to authorize the City Manager to enter into a contract for the year 2000 with the Montgomery County Records Commission and Microfilming Board for microfilming services. All members voted yes to a roll call vote and the motion carried.

REPORTS BY OFFICERS

Mr. Williams and Mr. Carney wished everyone a safe and happy new year.

There were no Comments by the Audience.

Mr. Ennis wished everyone a safe and happy new year. He also thanked all of the citizens for their support in the last twenty years he has been with the City.

Mr. Jensen wished everyone a happy new year. He also wished his wife a happy birthday.

Mr. Jensen noted that there were a few Board appointments to be made. Mr. Jensen made a motion, seconded by Mr. Gordon, to appoint the following, with the notation that each will be appointed for the longest available term:

Marc Zehnder to the Business Advisory Council

Susan Kristoff, Lynn Elliott and Melissa Enterman to the City Beautiful Commission

Barbara Bennett to the Planning Commission

Nancy Wagner to the Board of Zoning Appeals

M. Earl Chadwick and Lowell Henize to the Technology Advisory Group

James Richardson to the Income Tax Board of Review

Robin Anderson to the Personnel Appeals Board

A unanimous roll call vote carried the motion.

Mrs. Lotspaih wished everyone a safe and happy new year.

Mr. Mounce told Mr. Ennis that he had enjoyed the time working with him. Mr. Mounce asked if the City is ready for Y2K. Mr. Williams said that we feel that we will be ready and added that several staff members will be in the city offices before and during the midnight hour to be sure that everything goes as planned. Mr. Mounce also asked about the demolition of the bridge over Holes Creek. Mr. Williams responded that the bridge will be removed and replaced on December 30^th. The citizens in the area have been notified.

Mr. Gordon wished everyone a safe and happy new year. Mr. Gordon said that it will seem strange that Mr. Ennis won't be at Council and added that it has been a real pleasure to know him and work with him. He also wished to thank the staff at Miami Valley Hospital for taking care of his father who may be released tonight.

Mayor Gilman thanked Ron Ziemkowski on cameras. She invited Mrs. Ennis to the next meeting, adding that Mr. Ennis has brought tremendous insight to Council and that she has enjoyed serving with him. The Mayor also welcomed Vern Angerer to the next meeting as our newest Council member.

Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to an executive session to discuss a personnel matter. A unanimous roll call vote carried the motion.

Council recessed.

City Council held an Executive Session to discuss a personnel matter.

Council reconvened into the regular session.

A motion was made by Councilmember Lotspaih, seconded by Councilmember Jensen to adjourn the meeting. All voting in favor, the meeting was adjourned.

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