Minutes
City Council Meeting
12-22-1998
PRESENT: Mayor Maxine Gilman; Council Members William Gordon; Jack Jensen; Linda
Lotspaih; Donald Mounce; Jeff Sanner; and Bill Ennis; City Manager G. Tracy Williams;
Assistant City Manager David Watson; Law Director Patrick Carney; Service Director Don
Hill; Finance Director Tom Reilly; Director of Planning and Economic Development David
Humphreys; and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Alan Arber, Deacon at St. Henry Catholic
Church, gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Mounce to approve the minutes of the Regular Council Meeting of
December 8, 1998. Mr. Sanner seconded the motion. A roll call vote was taken; all voted
yes and the motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
CERTIFICATE OF RECOGNITION AND APPRECIATION - EARL B. COOPER
Mayor Gilman noted that Mr. Riedel of the Masonic Lodge had nominated Mr. Cooper for this
recognition. Mayor Gilman read the Certificate and presented it to Mrs. Cooper, witnessed
by other family members and friends. Mayor Gilman said that everyone is proud of the job
Mr. Cooper did while in the service and his many efforts on behalf of veterans afterwards.
CERTIFICATE OF RECOGNITION AND APPRECIATION -
LIBBY STORER AND TOM REILLY
Mayor Gilman noted that Tom Reilly and Libby Storer were in charge of the 1998 United Way
campaign which was the most successful ever for the City and will help many of those less
fortunate. After reading the Certificates, she went on to say that Tom has headed the
campaigns for the last five years and has come up with some very creative ways to raise
money. The Mayor said that Libby creates the spirit that infuses the campaign and obtains
the donations we receive from area businesses. She also said that Libby is a great
goodwill person for the City. She gave Libby the unofficial, unpaid
title of Administrative Assistant for all the work that she does.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
ORDINANCE NO. 3107: APPROPRIATIONS FOR AMENDING 1998 EXPENDITURES
Ordinance No. 3107: An ordinance to make appropriations for current expenses and other
expenditures of the City of West Carrollton, State of Ohio, during fiscal year ending
December 31, 1998, amending Section 2 of Ordinance No. 3068, and repealing any ordinance
in conflict herewith, and declaring an emergency.
A motion was made by Mr. Mounce, seconded by Mrs. Lotspaih, to approve
Ordinance No. 3107. A unanimous roll call vote carried the motion.
ORDINANCE NO. 3108: APPROPRIATIONS FOR 1999 EXPENDITURES
Ordinance No. 3108: An ordinance to make appropriations for current expenses and other
expenditures of the City of West Carrollton, State of Ohio, during the fiscal year ending
December 31, 1999, and declaring an emergency.
Mr. Jensen made a motion, seconded by Mr. Ennis, to approve Ordinance No.
3108. A roll call vote was taken; all members voted yes and the motion carried.
ORDINANCE NO. 3109: PERSONNEL CLASSIFICATIONS, PAY AND BENEFITS
Ordinance No. 3109: An ordinance providing for personnel classification, rates of pay, and
fringe benefits for employees of the City of West Carrollton, Ohio, and repealing
Ordinance No. 3069 and Ordinance No. 3088, and any ordinance in conflict herewith, and
declaring an emergency.
Mr. Gordon made a motion, seconded by Mr. Ennis, to approve Ordinance No.
3109. A unanimous roll call vote carried the motion.
ORDINANCE NO. 3110: SPECIAL ASSESSMENTS FOR SIDEWALK/CURB REPAIRS
Ordinance No. 3110: An ordinance levying special assessments for the repair of certain
sidewalks and curbs in the City of West Carrollton, Ohio.
This is the First Reading of Ordinance No. 3110.
Mayor Gilman noted that Ordinances No. 3111 through 3120 are end of year requirements. Mr.
Carney was consulted and it was established that one motion for Ordinances No. 3111
through 3120 would be acceptable procedure. Mayor Gilman asked Mr. Williams to give a
brief overview of the Ordinances.
Mr. Williams noted that the ordinances include appropriations for items to be
purchased and work to be completed, such as the removal and replacement of the Primrose
bridge. He stated that this is an important area of concern and the goal is to have the
bridge removed in the spring with the replacement made during the summer.
ORDINANCE NO. 3111: BIDS FOR CITY VEHICLES
Ordinance No. 3110: An ordinance authorizing the City Manager to advertise for bids for
City vehicles and to expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3112: BIDS FOR ROAD SALT
Ordinance No. 3112: An ordinance authorizing the City Manager to advertise for bids for
the purchase of road salt and to expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3113: BIDS FOR CHEMICALS
Ordinance No. 3113: An ordinance authorizing the City Manager to advertise for bids for
the purchase of chemicals and to expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3114: BIDS FOR PAVEMENT MARKINGS
Ordinance No. 3114: An ordinance authorizing the City Manager to advertise for bids for
pavement markings on various streets throughout the City and to expend a sum in excess of
$10,000 therefore.
ORDINANCE NO. 3115: BIDS FOR TWO LEAF VACUUM MACHINES
Ordinance No. 3115: An ordinance authorizing the City Manager to advertise for bids for
the purchase of two leaf vacuum machines and to expend a sum in excess of $10,000
therefore.
ORDINANCE NO. 3116: BIDS FOR REPLACEMENT OF EMERGENCY GENERATOR 500 GALLON
FUEL TANK
Ordinance No. 3116: An ordinance authorizing the City Manager to advertise for bids for
the replacement of the 500 gallon fuel tank for the Civic Center emergency generator and
to expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3117: BIDS TO REMOVE/REPLACE PRIMROSE DRIVE BRIDGE
Ordinance No. 3117: An ordinance authorizing the City Manager to advertise for bids for
the removal of the bridge on Primrose Drive over the Primrose Tributary and the
construction of a new bridge, and to expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3118: BIDS TO CLEAN-OUT AERATION TANKS AT WASTEWATER TREATMENT
PLANT
Ordinance No. 3118: An ordinance authorizing the City Manager to advertise for bids to
perform the clean-out of the aeration tanks at the Wastewater Treatment Plant and to
expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3119: BIDS FOR SEALCOATING PARKING LOTS
Ordinance No. 3119: An ordinance authorizing the City Manager to advertise for bids for
the sealcoating of parking lots and to expend a sum in excess of $10,000 therefore.
ORDINANCE NO. 3120: BIDS FOR NEW COPIER
Ordinance No. 3120: An ordinance authorizing the City Manager to advertise for bids for
the purchase of a new copier and to expend a sum in excess of $10,000 therefore.
A motion was made by Mr. Ennis, seconded by Mrs. Lotspaih, to dispense with
the second reading of Ordinances 3111 through 3120. A unanimous roll call vote carried the
motion.
A motion was made by Mr. Sanner, seconded by Mr. Mounce, to approve
Ordinances 3111 through 3120. A unanimous roll call vote carried the motion.
ORDINANCE NO. 3121: FLOOD DAMAGE PREVENTION CODE NFIP COMPLIANCE
Ordinance No. 3121: An ordinance amending Chapter 156 of the Code of Ordinances of West
Carrollton known as the "Flood Damage Prevention Code" to remain consistent with
National Flood Insurance Program (NFIP) management criteria.
Mayor Gilman noted that the changes to the appeals and various procedures and
other clarifications required are listed in the Ordinance.
Mr. Gordon made a motion, seconded by Mr. Ennis, to dispense with the second
reading of Ordinance No. 3121. All members voted yes to a roll call vote and the motion
carried.
A motion was made by Mr. Mounce to approve Ordinance No. 3121. Mr. Sanner
seconded the motion. A roll call vote was taken, all members voted yes and the motion
carried.
RESOLUTION NO. 30-98: REQUEST FOR ADVANCE PAYMENT OF TAX REVENUES
Resolution No. 30-98: A resolution requesting the advance payment of tax revenues
collected by the Montgomery County Auditor for the account of the City of West Carrollton.
Mayor Gilman noted that this resolution will allow for the request of tax
funds when they become available.
Mr. Jensen introduced and made a motion to approve Resolution No. 30-98. Mr. Ennis
seconded the motion. A unanimous roll call vote carried the motion.
REPORTS BY OFFICERS
Mr. Williams expressed his gratitude to Mrs. Cooper and her family and wished
everyone a Merry Christmas and Happy New Year.
Mr. Carney, Mr. Hill, Mr. Humphreys and Mr. Reilly also wished everyone a Merry Christmas
and a safe and happy new year.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
Mr. Cooper (son of Earl B. Cooper) extended an invitation to the Mayor and
Council to visit the Masonic building on Christmas Eve and Christmas Day for their annual
dinners that the Masonic Temple provides for the Fire Department, Police Department,
Street Department and others who are not at home during this time. Meals will be available
from 5:00 p.m. on Christmas Eve to 8:00 p.m. on Christmas Day. Mayor Gilman commended them
on providing this service for others to share.
COMMENTS BY COUNCIL
Mrs. Lotspaih said that her brother-in-law, Mark Lotspaih, knew Earl Cooper
and spoke very highly of him. She wished everyone a Merry Christmas and a Happy New Year.
Mr. Mounce expressed his gratitude and appreciation to the Cooper family in their husband
and father's memory. He offered his congratulations on the successful United Way campaign.
He jokingly said that he always thinks of Libby as the unofficial city manager. Mr. Mounce
wished everyone a Merry Christmas.
Mr. Sanner wished all a Merry Christmas and Happy New Year.
Mr. Gordon said that he knew Earl Cooper as an ornery person, always a pleasure to be
around and a good man. He congratulated Tom and Libby on their successful United Way
campaign. Mr. Gordon wished everyone a Merry Christmas and Happy New Year.
Mr. Ennis expressed his appreciation to the Masonic Lodge for the meals they provide to
the various departments at times when they have to work and can't be with their families.
Mr. Ennis congratulated Tom and Libby on the success of their campaign and said that he
always thought of Libby as a mother to the staff. He wished everyone a safe holiday.
Mr. Jensen echoed everyone's comments and also wished all a safe holiday.
Mayor Gilman thanked Ron Ziemkowski on cameras and the Coopers for attending the meeting.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work
Session to discuss the items on the agenda. A unanimous roll call vote carried the motion.
Council recessed.
WORK SESSION
In addition to all of the City Council members, those present for the Work
Session included Assistant City Manager David Watson and City Manager G. Tracy Williams.
STREET LIGHT IMPROVEMENTS
Since this discussion involved a proposal from Dayton Power & Light
Company, Councilmember Jack Jensen excused himself because of potential conflict of
interest, and left the meeting.
City Manager G. Tracy Williams reviewed a proposal to either upgrade all 4,000 lumen
lights in the city, or to upgrade only those in the Lindbergh plat area. The details
concerning this proposal from DP&L were explained in a memo distributed to City
Council in conjunction with the city council packet for this meeting. There are 253 old
4,000 lumen lights in the city, and 51 in the Lindbergh plat area.
After discussing this matter, it was the consensus of the City Council that only Lindbergh
plat should be upgraded at this time. This will involve upgrading approximately fifty-one
older lights to 9,500 lumens, and also the installation of two new lights on existing wood
poles. The City Council indicated that due to budget constraints at this time, they were
not comfortable in upgrading all of the older 4,000 lumen lights in the city; however,
they also indicated that they would give this matter further consideration in future
years.
There being no further items for the Work Session, it was moved by Councilmember Ennis,
seconded by Councilmember Lotspaih to reconvene into the regular session.
ADJOURNMENT
A motion to adjourn was made by Councilmember Mounce and seconded by
Councilmember Sanner. All voted in favor. The meeting was adjourned.
____________________________ ______________________________
MAYOR CLERK OF COUNCIL