Minutes
November 25, 1997
PRESENT: Mayor Maxine Gilman; Council Members Bill Ennis, Daryl Garrison, William Gordon, Donald Mounce and Jeff Sanner; City Manager Tracy Williams; Assistant City Manager David W. Rowlands; Law Director Patrick Carney; Police Chief Don Rice; Service Director Don Hill; Planning and Economic Development Director David Humphreys; Finance Director Tom Reilly; and Assistant Clerk of Council Patricia Replogle.
EXCUSED: Jack Jensen.
The meeting was called to order by Mayor Gilman. Reverend Richard S. Hinger of the Zion Evangelical Lutheran Church gave the invocation. The Pledge of Allegiance and Roll Call followed. Mayor Gilman noted that Mr. Jensen would be present later.
MINUTES
A motion was made by Mr. Gordon to approve the minutes of the Regular Meeting of November 11, 1997. Mr. Ennis seconded the motion. All members present voted Yes to a Roll Call vote and the motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
There were no communications or presentations.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Resolution No. 38-97: Nevil L. Scott
Resolution No. 38-97: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Nevil L. Scott.
Mayor Gilman introduced and moved to adopt Resolution No. 38-97. Mr. Sanner seconded the motion. A roll call vote was taken with all members present voting Yes and the motion carried. Mayor Gilman noted that a reception was held at the Service Garage this morning for Mr. Scott.
Resolution No. 39-97: Personal Computers for Police Cars
Resolution No. 39-97: A resolution accepting the offer of the Miami Valley Cable Council to sponsor a new system which places personal computers in police cars, and to provide a certain number of computers and related software and support services to the City of West Carrollton.
A motion was made by Mr. Garrison, seconded by Mr. Gordon, to approve Resolution No. 39-97. A unanimous roll call vote carried the motion.
Plans Examiner Contract
Mr. Mounce made a motion to authorize the City Manager to enter into a contract with Philip Wertz, Architect, for services as Plans Examiner. Mr. Gordon seconded the motion. Mayor Gilman asked Mr. Carney if he had reviewed the contract. Mr. Carney said he had not but asked Mr. Williams if the contract was the same as last year. Mr. Williams noted that the contract and the rates will be the same as the previous year. All members present voted Yes to a roll call vote. The motion carried.
Back-up Plans Examiner Contract
A motion was made by Mr. Garrison and seconded by Mr. Sanner to authorize the City Manager to enter into a contract with John W. Price, Architect, as back-up Plans Examiner. The Mayor noted that this contract is also the same as the previous year. She mentioned that we had to use the back-up Plans Examiner once last year. A roll call vote was taken, all members present voted Yes and the motion carried.
REPORTS BY OFFICERS
All officers present wished everyone a Happy Thanksgiving.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
COMMENTS BY COUNCIL
Mr. Mounce thanked the new Council candidate and said he was sorry that he would not be there to work with her. Mr. Mounce noted that the Historical Society will be holding an Open House on December 7, 1997, from noon until 4:00 p.m. Santa Claus will be there and available for pictures. Mr. Mounce also noted that Tom Blackburn was recently honored by the University of Dayton with a floor named in his honor. Mr. Mounce said that this is a somewhat historical note for the City as Mr. Blackburn had started his career in West Carrollton and was very deserving of the honor bestowed on him by the University of Dayton.
Mr. Gordon and Mr. Sanner wished everyone a Happy Thanksgiving.
Mr. Ennis wished everyone a safe and Happy Thanksgiving.
Mayor Gilman noted that Canterbury Court will be hosting a bazaar on December 5, 1997, from noon until 2:00 p.m. The City tree lighting will be held on December 1, 1997. The Lions Club will be having their annual Breakfast with Santa on November 29, 1997, from 8:00 a.m. to 11:00 a.m. Mayor Gilman thanked Ron and Julie Ziemkowski on cameras and wished everyone a Happy Thanksgiving.
A motion was made by Mayor Gilman and seconded by Mr. Gordon to recess to a work session to discuss the items on the agenda. A unanimous roll call vote carried the motion.
Council recessed to a work session.
Work Session
In addition to City Council, Councilmember-Elect, Linda Lotspaih; City Manager, G. Tracy Williams; Assistant City Manager, Dave Rowlands; Service Director, Don Hill; Planning & Economic Development Director, David Humphreys; Law Director, Pat Carney; Jefferson Regional Water Authority Attorney, Ray Cox; Jefferson Regional Water Authority Superintendent, Doug Mayo; and Guest, Ray Snider were present.
Jefferson Regional Water Authority Expansion
City Manager Williams gave a brief introduction on the project.
Mr. Ray Cox, Attorney, Jefferson Regional Water Authority, showed city council a map highlighting the project site which includes 188 acres in West Carrollton on the west side of the river. He then gave the background of the Jefferson Regional Water Authority.
Mr. Cox mentioned that the water authority is looking for a resolution from West Carrollton allowing them to place water lines within the city limits. Miami Township has already passed a resolution and the City of Miamisburg is looking at passing a resolution to allow the Jefferson Regional Water Authority to place lines within their boundaries.
Councilmember Bill Ennis asked what size lines were going to be installed along Farmersville-West Carrollton Road.
Jefferson Regional Water Authority Superintendent, Doug Mayo, informed council that the line would be a looped 12 inch line. This is part of the district’s five year plan.
Service Director Don Hill mentioned that the City of West Carrollton contributed to the Jefferson Regional Water Authority master plan study along with the City of Moraine.
Mayor Gilman informed the representatives of the Jefferson Regional Water Authority that council would take their proposal into consideration.
David Humphreys, Pat Carney, Ray Cox and Doug Mayo left the meeting.
Lap Top Computers
Police Chief, Don Rice and Finance Director, Tom Reilly entered the meeting.
Chief Rice distributed a memo on the laptop computers.
Chief Rice explained that the Miami Valley Cable Council would be purchasing two computers and the City would be purchasing three additional computers.
Chief Rice mentioned that money has been budgeted in the CIP for laptop computers for two years.
Council informed Chief Rice to move forward with the project.
Chief Rice left the meeting.
West Central Avenue Paving
Mr. Williams suggested leaving in the money budgeted and reviewing the condition of the road after the freeze/thaw season. In addition, the road repair work would be reimbursed through the County Permissive Tax over a five year period.
Mr. Hill explained to council that there is cracking on the street and that this could lead to problems, but we might be able to hold off until 1999.
Councilmember Ennis asked about crack sealing.
Mr. Hill informed council that the city does some crack sealing. He then mentioned the road was paved in 1987.
Mr. Williams again mentioned to council to leave the money in the budget and staff will take a look at the road again in the spring.
Council agreed to leave money in the budget and to look at the project next spring.
Mr. Hill left the meeting.
1998 Budget
Mr. Williams informed council that he planned on placing the repair of basketball courts and the replacement of some deteriorated trees in the General Fund. He also informed council that he cut the purchase of some playground equipment, the articulating arm mower, and the irrigation system at Harmon Field.
Mr. Williams then mentioned that he will talk with Parks & Recreation Director Rick Bolton about the cost of landscaping State Route 725 when he returns from vacation.
Mr. Williams then advised council that the 1 ton truck requested by the Parks & Recreation Department was not a pick-up truck but a stake bed dump truck to be used by the Grounds Maintenance Specialist.
Council asked that the vehicle be put back into the CIP fund.
Council Comments
Councilmember Jack Jensen entered the meeting.
Councilmember Ennis would like the Police Department to look at trucks speeding on Central Avenue and Alex Road.
Mayor Gilman mentioned that the 1998 goals are due at the next meeting. The next Business Focus luncheon is scheduled for Tuesday, December 2.
Mayor Gilman distributed to council evaluation forms on Tracy Williams and Pat Carney.
Adjournment
Having no further business, Councilmember Daryl Garrison moved to adjourn. Councilmember Jeff Sanner seconded the motion. All members present voting Yes, the motion carried.
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MAYOR CLERK OF COUNCIL