Minutes
November 14, 2000
PRESENT: Mayor Maxine Gilman; Council Members William Gordon; Vern Angerer, Jack Jensen, Linda Lotspaih; Donald Mounce and Jeff Sanner; City Manager G. Tracy Williams; Assistant City Manager David Watson; Law Director Patrick G. Carney; Service Director David T. Brown; Director of Planning and Economic Development David Humphreys and Assistant Clerk of Council Patricia L. Replogle.
The meeting was called to order by Mayor Gilman. Fr. Lawrence Mierenfeld of St. Henry Parish gave the Invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Gordon, seconded by Mr. Mounce, to approve the minutes of the regular meeting of October 24, 2000. A roll call vote was taken, all members voted yes and the motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
LOCAL GOVERNMENT AWARENESS WEEK
The Mayor proclaimed the week of November 13-17, 2000 as Local Government Awareness Week in West Carrollton. She noted that the City staff and Council will be at West Carrollton High School for various sessions discussing the functions and operation of local government.
2000 MAYOR'S AWARDS FOR COMMUNITY VOLUNTEER SERVICE
Mr. Watson read the names of the recipients of the Mayor's Awards for the year 2000. The Mayor presented the award certificates to those present. (Attached is a list of the 2000 Mayor's Award recipients.) The Mayor said that this community is very fortunate to have so many dedicated volunteers.
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
ORDINANCE NO. 3169: NEW BUILDING PERMIT FEES
Ordinance No. 3169 - An ordinance repealing Sections 150.01 through 150.09 of the Code of Ordinances and adopting new Sections 150.01 through 150.09, said Sections being entitled "Adoption of Building Codes", and adopting new Building Permit Fees.
This is the first reading of Ordinance No. 3169.
RESOLUTION NO. 25-2000: ED/GE PROGRAM PARTICIPATION AGREEMENT
Resolution No. 25-2000 - A resolution repealing Resolution No. 23-2000, and approving the City of West Carrollton's participation in the 2001-2010 ED/GE Program and authorizing the City Manager to sign the attached revised Economic Development/ Government Equity (ED/GE) Program Participation Agreement between Montgomery County, Ohio, and the City of West Carrollton.
Mr. Sanner introduced and made a motion to approve Resolution No. 25-2000. Mr. Mounce seconded the motion. A unanimous roll call vote carried the motion.
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
Mayor Gilman noted that the City has participated in this program for the past several years.
Mr. Jensen made a motion, seconded by Mr. Angerer, to authorize the City Manager to enter into an agreement with other jurisdictions in Montgomery County to participate in the Juvenile Accountability Incentive Block Grant Program. All members voted yes to a roll call vote and the motion carried.
REPORTS BY OFFICERS
Mr. Humphreys addressed Council with an update of new business activity throughout the City. He noted that there is a wide variety of services coming into the City. He said that Custom Distributors is almost ready to open and River Valley Federal Credit Union will be moving into the same building. Findlay Industries is expanding even more than originally thought. Del-Monde Heating and Air Conditioning will be moving to the city. Onyx Environmental Services and Jena Tool are both expanding.
Other projects are in the planning stages; some very serious. Mr. Humphreys noted that, with the help of the selection committee, a consultant for a comprehensive zoning code update has been chosen. The new consultant will be Poggemeyer Design Group.
Mr. Williams said that West Carrollton is a great place to do business. He noted that Yordy's Cleaners is remaining open under new ownership. He also informed Council that the bid for carpet for the Civic Center was awarded to Federal Flooring.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
COMMENTS BY COUNCIL
Mr. Sanner, Mr. Gordon, Mr. Angerer and Mr. Jensen thanked the award recipients for their service to the community.
Mrs. Lotspaih also thanked the award recipients and said that volunteers are always needed. She also noted that the Christmas tree lighting will be on the first Monday after Thanksgiving at 6:00 p.m. She also wished everyone a Happy Thanksgiving.
Mr. Mounce thanked the volunteers. He reminded everyone that the Lions Club Breakfast with Santa will be on November 25th.
Mayor Gilman reiterated the statement that volunteers are always needed and advised those interested to call the Methodist Church at 859-4444 or 859-4141. She also thanked Ron Ziemkowski on cameras. The Mayor complimented the Old Fashioned Day event. She also noted that West Carrollton Parchment has donated to the tree planting program. Mayor Gilman thanked Tom Reilly and Libby Storer for all of their hard work on the United Way campaign and congratulated them on breaking the record for contributions.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work Session to discuss the items on the agenda to be followed by an Executive Session to discuss a personnel matter. All members voted yes to a roll call vote and the motion carried.
Council recessed.
WORK SESSION
Present: Mayor Maxine Gilman, Council Members Donald Mounce, Jeff Sanner, Linda Lotspaih, Jack Jensen, Vern Angerer and Bill Gordon. Also present were Service Director David T. Brown, Utility Superintendent Tom Scherack, City Manager G. Tracy Williams and Assistant City Manager David Watson. Guests present were Steve Mess and Mike Burris from Malcolm Pirnie.
PRESENTATION BY MALCOLM PIRNIE
Service Director Brown introduced the program presenters, Mike Burris and Steve Mess, from Malcolm Pirnie. Mr. Burris' presentation covered: the city of West Carrollton's current water quality; consideration of some possible water quality policies as adopted by the AWWA, American Water Works Association; issues of cost and revenue; additional pumping that might be needed to balance the system. Water customers might realize a 10% reduction in consumption, which in turn would result in a reduction in water and sewer revenue to the city.
Several other issues were covered, including how the hardness of West Carrollton's water compared to other cities in the state of Ohio, and the state of current technology in projects in Florida and other states where water softening plants have been in place for many years, and includes most recently the technology of using membrane systems. That technology has advanced greatly over the last two years and will continue to advance.
After discussion, Council agreed to approve the development of final cost items and an implementation plan by the engineering firm, to then be presented to Council. One of the issues to be included in this financial plan is the impact on water customers' bills.
Council proceeded to discuss other items with regard to the wellfield system and the water works district. It was presented that an additional well is needed to accommodate peaks in the event of loss of one of the three city wells. Supply in the remaining two wells would not be sufficient to handle a peak summer demand. Items covered in this discussion included the $300,000 cost for a new well, and where an additional well could be installed and still be close enough to add to the system.
After some more discussion, Mr. Brown and the representatives from Malcolm Pirnie left the meeting.
OTHER ITEMS
City Manager Williams briefed Council on the current status of ED/GE applications, as he had recently been involved with ED/GE grant reviews. The current status of the Heavin property grant application is approval. The city of Moraine's grant application for the same business has also been approved. The approval places the company in the position of being able to choose either site with ED/GE funds availability.
City Manger Williams reviewed briefly the recommendation from the Planning Commission to adopt the Urban Design Plan. After some discussion Council agreed to put the item on the next agenda for consideration.
City Manager Williams reviewed the current status of the Holes Creek project engineering review with Woolpert Engineering, the Corps of Engineers and FEMA with regard to establishing the level of protection.
COMMENTS BY COUNCIL
Deputy Mayor Gordon expressed a need for additional police patrol in his neighborhood to control excessive speed and prevent broken glass on his sidewalks.
Mayor Gilman reviewed with Council the date and time for the annual Christmas Tree Lighting Ceremony. Mayor Gilman asked members of Council who might be attending the next Business Focus Luncheon. Deputy Mayor Gordon and Councilmember Jensen responded that they will be attending. Mayor Gilman then reminded Council of the upcoming National League of Cities, the Small Cities Committee meeting, on Thursday of NLC week.
Conclusion of reports. City Manager Williams and Assistant City Manager Watson were excused from the meeting. A motion was made by Councilmember Don Mounce, seconded by Councilmember Linda Lotspaih, to enter into an Executive Session to consider a personnel matter.
Following the Executive Session, it was moved by Councilmember Jack Jensen, seconded by Councilmember Mounce, to return to the regular Work Session. A motion to adjourn the meeting was made by Mr. Gordon, seconded by Mr. Jensen. All voting in favor, meeting was adjourned.
MAYOR CLERK OF COUNCIL