Minutes
November 11, 1997
PRESENT: Mayor Maxine Gilman; Council members Bill Ennis, Daryl Garrison, William Gordon, Jack Jensen and Jeff Sanner; Councilman Donald Mounce was excused; City Manager Tracy Williams; Assistant City Manager David W. Rowlands; Law Director Patrick Carney; Fire Chief Jack Keister; Recreation Director Rick Bolton; and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Reverend Richard S. Hinger of the Zion Evangelical Lutheran Church was delayed so Mr. Williams gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Sanner to approve the minutes of the Regular Meeting of October 28, 1997. Mr. Garrison seconded the motion. All members voted yes to a Roll Call vote and the motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
Proclamation of Appreciation-Appleton Papers & Fraser Papers
Mayor Gilman read a Proclamation announcing November 11, 1997 as Appleton Papers, Inc. Day and Fraser Papers, Inc. Day in the City of West Carrollton. Jim McGovern, Mill Manager of Appleton Papers, and Jobe Morrison, Mill Manager of Fraser Papers, were present to receive the Proclamations. Mayor Gilman thanked the two gentlemen and their companies for their support to the community through monetary means, and for their beautification efforts to their individual mills.
1997 Mayor’s Award Presentations
Mayor Gilman and Volunteer Coordinator Vanessa Fletcher presented the awards to those present at the meeting. Mrs. Fletcher read each name and a brief summary of the contributions which led to each of the awards. Mayor Gilman expressed the City’s appreciation and pride for each recipient’s efforts. She also noted that some people were unable to attend the meeting for the presentation but that they would receive their awards at a later time. The Mayor also thanked Mrs. Fletcher for all of her hard work. A list of all recipients of the 1997 Mayor’s Awards will be filed with the Minutes.
COMMENTS BY THE AUDIENCE
Donna Barton of 133 West Lowery Avenue wished to thank Mr. Williams for arranging and meeting with them and Fraser Papers last week. She stated that Fraser papers had informed them of some of the upcoming projects. Mrs. Barton thanked the City for acting upon their concerns for their neighborhood.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
1998 Public Defender Commission Contract
A motion was made by Mr. Garrison to authorize the City Manager to enter into a contract with the Public Defenders Commission for legal services to indigent persons for the year 1998. Mr. Gordon seconded the motion. Mayor Gilman asked Mr. Carney if he had looked over the contract. Mr. Carney noted that he had reviewed the contract and found it to be the same as in the past. A roll call vote was taken with all members present voting yes and the motion carried.
Ordinance No. 3066-Sale of Fire Department Equipment
Ordinance No. 3066-An ordinance authorizing the sale of a used Fire Department rescue boat, motor and trailer not needed for any municipal purpose.
Mr. Jensen moved to dispense with the second reading of Ordinance No. 3066. Mr. Sanner seconded the motion. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Garrison, seconded by Mr. Gordon, to adopt Ordinance No. 3066. A unanimous roll call vote carried the motion.
Resolution No. 37-97: Street Lighting Services Agreement
Resolution No. 37-97: A resolution authorizing the City Manager to enter into an agreement for street lighting services for use on public grounds and streets in the City of West Carrollton, State of Ohio, for a period of sixty (60) months commencing January 1, 1998, and expiring on December 31, 2002.
Mr. Jensen excused himself from the discussion and left the Council chambers due to his employment with Dayton Power and Light.
Mr. Garrison introduced and made a motion to adopt Resolution No. 37-97. Mr. Sanner seconded the motion. A roll call vote was taken: Mr. Sanner-yes; Mayor Gilman-yes; Mr. Ennis-yes; Mr. Garrison-yes; Mr. Gordon-yes. The motion carried.
Mr. Jensen returned to the Council chambers.
REPORTS BY OFFICERS
Mr. Williams stated that there were open bids for the replacement of the ten heat pumps in the City building. The low bid was $27,359.00 form Clemens and Co. They will receive the contract. Mr. Williams also expressed his appreciation of the meeting with the Bartons and Fraser Papers.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
COMMENTS BY COUNCIL
Mr. Jensen thanked all of the volunteers for their services. He also noted that there are vacancies on the Property Maintenance Code Appeals Board, the Business Advisory Council and the City Beautiful Commission. Anyone wishing to apply may contact the City.
Mr. Ennis and Mr. Garrison thanked the volunteers for all of the time they contribute to the various programs and organizations in the City.
Mr. Sanner thanked the volunteers and Mrs. Fletcher for their hard work.
Mr. Gordon congratulated Linda Lotspaih on her election to Council and thanked all of the volunteers in West Carrollton.
Mayor Gilman thanked Ron and Julie Ziemkowski. She noted that the City Beautiful Tree Lighting Ceremony will be on December 1, 1997 at 6:00 p.m. Mayor Gilman congratulated the Council election winners. She also noted that Operation Share Christmas will begin on December 15th and run through December 20th at the Memorial United Methodist Church. Margarette Radabaugh advised the Mayor that there will be a luncheon on Saturday for briefing on Operation Share Christmas. Anyone interested in being involved with the project may come at 11:00 a.m. for lunch with the briefing beginning at noon and ending approximately at 4:00 p.m.
Mayor Gilman made a motion to recess to an executive session to discuss a real estate matter and to a work session to discuss the items on the agenda. Mr. Gordon seconded the motion. A unanimous roll call vote carried the motion.
Council recessed to an executive session and to a work session.
EXECUTIVE SESSION
In addition to City Council, City Manager, G. Tracy Williams; and Assistant City Manager, Dave Rowlands were present.
REAL ESTATE MATTER
Council discussed the acquisition of real estate.
Councilmember Bill Ennis motioned to reconvene to the work session. Councilmember Jeff Sanner second the motion. All members present voting Yes, the motion carried.
FIRE DEPARTMENT - MEDIC SERVICE
Councilmember-Elect Linda Lotspaih; Fire Chief Jack Keister; and Guest, Ray Snider joined the work session.
Chief Keister made a presentation on charging insurance companies for ambulance runs, discussed the current and future staffing levels of the Fire Department and the quality of service the residents receive.
Chief Keister mentioned additional staff will be funded by billing insurance companies. Estimated revenue is expected to be over $200,000 per year. This is based upon 1996 figures. The City would contract out to a third party billing administrator to handle the billing and the company would receive a percentage of the money they collect.
Councilmember Jack Jensen asked if this would enhance the current service and mentioned that now we are used as a training ground for other cities.
Councilmember Daryl Garrison asked what happens if an individual does not have insurance?
Chief Keister informed city council they can design any type of policy they like for this program.
Councilmember Jensen asked how this will affect the current personnel in the department.
Chief Keister mentioned that each crew will be staffed with a full-time, paid part-time, and volunteer employee. This will enable both the part-time and volunteer employee a chance to learn.
Councilmember Bill Ennis wants staff to make sure our salary range is not so low that we have trouble recruiting for the position.
Councilmember Jensen mentioned that we need to make sure the insurance companies will cover our proposed fee for service.
Councilmember Ennis asked how are we going to bill for Mutual Aid calls.
Chief Keister mentioned that those calls would be pulled from the billing records.
Chief Keister left the meeting.
1998 BUDGET
City Manager Williams gave an overview of the current budget situation.
Councilmember Jensen mentioned that the proposed budget did not come in below 2% of the expected revenue.
Mr. Williams informed council about the unique situation the city is in at this time. Also, he mentioned that the general fund has grown well over 2% the last few years and our reserve will be able to handle this unique situation.
Councilmember Bill Gordon asked what percentage of the budget is personnel costs?
Mr. Williams asked council when they would like to meet to discuss the budget. The following dates were selected: Tuesday, November 18; Monday, November 24; and Tuesday, November 25.
OTHER BUSINESS
Mr. Williams mentioned a live call-in show the Miami Valley Cable Council will be doing for member cities.
COUNCIL COMMENTS
Councilmember Jensen suggested council move the December 23 meeting to December 30 due to the Christmas holiday. All members present agreed to reschedule the meeting to Tuesday, December 30.
Councilmember Jensen mentioned the deadline for Board & Commission appointments.
Councilmember Bill Gordon asked why the City of Bellbrook left the Miami Valley Cable Council.
Councilmember Jeff Sanner congratulated Councilmember-Elect Linda Lotspaih.
ADJOURNMENT
Having no further business, Councilmember Bill Gordon moved to adjourn. Councilmember Jeff Sanner seconded the motion. All members present voting Yes, the motion carried.
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MAYOR CLERK OF COUNCIL