Minutes
West Carrollton City Council Meeting
November 10, 1998
PRESENT: Mayor Maxine Gilman; Council Members William Gordon, Jack Jensen, Linda Lotspaih and Donald Mounce; City Manager Tracy Williams; Assistant City Manager David Watson; Law Director Patrick Carney; Director of Planning and Economic Development David Humphreys; Parks and Recreation Director Rick Bolton; Police Chief Don Rice; Finance Director Tom Reilly and Assistant Clerk of Council Patricia Replogle.
EXCUSED: Council Members Bill Ennis, Jeff Sanner.The meeting was called to order by Mayor Gilman. Pastor Richard S. Hinger of Zion Evangelical Lutheran Church gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Jensen to approve the minutes of the Regular Council Meeting of October 27, 1998. Mr. Mounce seconded the motion. A roll call vote was taken. All members present voted yes with the exception of Mrs. Lotspaih who abstained. The motion carried.A motion was made by Mr. Mounce, seconded by Mr. Gordon, to delay the Public Hearing to proceed with the 1998 Mayor's Awards presentation. All members voted yes to a roll call vote and the motion carried.
COMMUNICATIONS AND PRESENTATIONS
1998 MAYOR'S AWARDS FOR COMMUNITY SERVICE
Mayor Gilman introduced Vanessa Fletcher, Volunteer Coordinator for the City of West Carrollton. Mayor Gilman and Deputy Mayor Gordon presented the awards as Mrs. Fletcher read the names of those receiving awards, the nominators and a few nomination comments. Those receiving individual awards were Stan Riffle, Betty Nadolsky, Dana Brown, Fran Hendrix, Bill Gilman, Jerry Rieger, Steve Williams, Ron Ziemkowski, Ross Hodgson and Arline Schneider. The following families received awards for contributing more than 20 hours to Operation Share Christmas: the Berndt Family, Berner Family, Dondero Family, Fullaway Family, Ferrell Family, Fogt Family, Fox Family, Hensley Family, Ousley Family, Pettit Family, Schaffner Family, Smith Family, Tolene Family and the Wetzel Family. Individuals who contributed more than 20 hours to Operation Share Christmas also received awards. They were Doris Sanner, Hazel Nunn, Matt Brown, Betty Bartley, Janet Coe, Robert Armbruster and Jim Napper. Delores Albert, Sandy Ayers, Bill Ferguson, Jan & Tom Cord, Marvin Hoke, LeRoy McDonald, Doris Moore, Mary Potter, Margarette Radabaugh, Mary Alice Schaeff, Bob Sibert, Jim Snapp, Floyd Ullery and Marilyn & Al Ward received awards for volunteering over 50 hours with the
West Carrollton Food Pantry and Operation Share Christmas. Area businesses, churches and organizations participated in the West Carrollton Food Pantry and received Mayor's Awards. They were Central Presbyterian Church, First Presbyterian Church, Grace Lutheran Church, Memorial United Methodist Church, St. Henry Catholic Church, Zion Memorial United Church of Christ, Zion Lutheran Church, First Baptist Church, Boy Scout Troop #331, Cub Scout Pack #840, Jacob Eby Chapter Eastern Star, West Carrollton Masonic Lodge #737, Kroger Company, Fifth/Third Bank and Dayton Gear & Tool Co.
Mayor Gilman thanked all of the recipients for all of their time and hard work. Margarette Radabaugh announced that Operation Share Christmas will be the week of December 14th through the 18th at Memorial United Methodist Church and invited anyone interested in helping to contact the church.
PUBLIC HEARINGS
ORDINANCE NO. 3106: VACATE PORTION OF FARMERSVILLE-W CARROLLTON RD
Ordinance No. 3106: An ordinance vacating a portion of old Farmersville-West Carrollton Road between Hydraulic Road and the Great Miami River.
Mr. Humphreys gave the Council Members a copy of the petition followed by a brief staff report. Mr. Humphreys noted that the only property this portion of the road serves is Mr. Callahan's driveway. Easements have been requested by the utility companies. The Planning Commission recommends passing the ordinance with easements. Mr. Mounce asked if they need to vacate the entire road or just a portion, to which Mr. Humphreys responded that the entire road would need vacated. Mr. Mounce stated that this road provides possible access to the river and asked if we would still have that access. Mr. Humphreys stated that we would need to remove the abutments and build a bridge to have the access, but it could be done. In response to Mr. Gordon's questions, Mr. Humphreys noted that the blacktop needs some work. Mr. Williams noted that half of the property would go to Mr. Callahan and half to Mr. Eby. Mr. Jensen asked how this would affect any possible future work that may need to be done to Hydraulic Road. Mr. Humphreys said that he would have Mr. Hill check on that matter.
This is the First Reading of Ordinance No. 3106.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
RESOLUTION NO. 27-98: ALEXANDERSVILLE SQUARE REDEVELOPMENT PLAN
Resolution No. 27-98: A resolution adopting the Alexandersville Square Redevelopment Plan as a guideline for future development of the Alexandersville Square District.
Mr. Jensen introduced and made a motion to adopt Resolution No. 27-98. Mr. Mounce seconded the motion. A roll call vote was taken, all members present voted yes and the motion carried.
ORDINANCE NO. 3105: ZONING CODE AMENDMENT FOR CC, CITY CENTER
Ordinance No. 3105 (second reading): An ordinance amending Chapter 154 of the Code of Ordinances of West Carrollton known as the "Zoning Code", adding Section 154.36.1 to Section 154.36.8 to create the "CC, City Center" Zoning District; and amending the official zoning map to rezone the area known as Alexandersville Square from B-2, General Commercial District to CC, Center City District.
Mr. Mounce said that there was still some discussion on the section regarding drive-thrus. Mr. Humphreys said that since Council has expressed concern regarding existing drive-thrus, the Planning Commission recommended the deletion of paragraph 6 on page 9 of the ordinance and incorporate the section, "prohibited drive-up facilities that are new". This would not affect the current drive-thrus. Mr. Gordon and Mayor Gilman asked if paragraph 6 has been deleted and the new section added in the ordinance. Mr. Humphrey noted that they have.
Mr. Mounce made a motion, seconded by Mrs. Lotspaih, to approve Ordinance No. 3105. A unanimous roll call vote carried the motion.
COMBINING JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
A motion was made by Mr. Mounce and seconded by Mr. Gordon to authorize the Letter of Cooperative Agreement to join with seven other Montgomery County communities and the Sheriff's office to jointly use federal funds for the Juvenile Accountability Incentive Block Grant. A unanimous roll call vote carried the motion.
REPORTS BY OFFICERS
Mr. Williams requested an Executive Session to discuss a personnel matter. He informed Council that proposed sidewalk/curb assessments were in process and letters will be sent to the residents affected and also listed in the newspapers. Mr. Williams said that bids had been received for the removal of the structure at 5457 Marina Drive with the bid going to Stark Wrecking Company for $6500.00. He noted that they had also done work on Elm Street. Mr. Williams wished to express his gratitude to the employees of the City for their contributions to the United Way. He said that the city employees had contributed approximately $4,000.00. He also wished to thank Tom Reilly and Libby Storer for all their hard work in making the campaign such a success. Mr. Williams also expressed his appreciation to the businesses and the Lions Club for the Old Fashioned Days and the Halloween Parade.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
COMMENTS BY COUNCIL
Mr. Gordon congratulated the Mayor's Award recipients and thanked the Senior Citizens for the dinner they held.
Mr. Jensen noted that there are some openings on the City Beautiful Commission and nominated Corrina Conkle of Union Hill Circle and Beth Berkebile of Norwell Drive to fill the two longest unexpired terms available. Mr. Gordon seconded the motion. A roll call vote was taken, all members present voted yes and the motion carried. Mr. Jensen also expressed his appreciation of the Old Fashioned Days and the Halloween Parade. He commented that it would have been difficult to judge the costumes this year.
Mrs. Lotspaih congratulated the Mayor's Award recipients and commended the businesses on the Old Fashioned Days. She also noted that the tree lighting ceremony will be held on November 30th.
Mr. Mounce also congratulated the Award recipients and commended the Old Fashioned Days festivities and the Halloween costume judges. He said that he had received favorable comments from parents who appreciated the afternoon contest. Mr. Mounce noted that Breakfast with Santa will be held at the Lions Clubhouse on November 28th and the West Carrollton Historical Society will be conducting a Home Tour on December 6th.
Mayor Gilman commended the Award recipients for all of their hard work and added a special note of appreciation to Doris Moore, Mary Potter and Margarette Radabaugh for the many hours and all the effort they put into Operation Share Christmas and other programs for others. The Mayor thanked Ron and Julie Ziemkowski on cameras.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to an Executive Session to discuss a personnel matter and to a Work Session to discuss the items on the agenda. A unanimous roll call vote carried the motion.
Council recessed.Those who were present for the Executive Session, in addition to the City Council members, were G. Tracy Williams, City Manager; David Watson, Assistant City Manager; and Police Chief Don Rice.
EXECUTIVE SESSION
Following the Executive Session, Deputy Mayor Bill Gordon made a motion that Council convene into the Work Session. The motion was seconded by Don Mounce. All present voted in favor.
Police Chief Rice left the meeting.
WORK SESSION
Joining City Council and the City Manager and Assistant City Manager for the Work Session was Tom Reilly, Finance Director.
PROPOSED 1999 BUDGET
Due to the fact that two council members were not present for this meeting, Council decided to postpone their discussion on the proposed annual budget until Tuesday, November 17. They also canceled the scheduled budget work session, which was planned for Thursday, November 12. Finance Director Tom Reilly left the meeting.
COMPREHENSIVE PLAN, WEST CARROLLTON 2010
City Council indicated that they had reviewed the report from Don Hill on the Transportation portion of the Comprehensive Plan, and had no questions or concerns that they wished to discuss at this point. City Manager Williams noted that this report had also been forwarded to the Planning Commission.
SCHOOL BOARD/GOVERNMENT LIAISON COMMITTEE
The City Council reviewed the goals and statement of commitment which was drafted by the Committee following the morning work session with Bonnie Armstrong. Suggestions were made for possible modification to some of the wording.
COMMENTS BY COUNCIL
Deputy Mayor Bill Gordon noted that the city flag flown at the high school was in bad repair and needed to be replaced. Deputy Mayor Gordon also raised questions about when insurance was needed for public events such as parades, festivals, block parties, pool parties, etc. City Manager Williams stated that he would look into this matter and report back to Council on the necessity for insurance for various types of public events.
Councilmember Don Mounce requested that the Paper Festival be placed on a future work session agenda for discussion. Councilmember Mounce also stated that he had received many favorable comments about the Old Fashioned Days festival, and hoped that in the future this event would be able to be scheduled on a Saturday, and preferably in conjunction with Beggar's Night, if at all possible.
Councilmember Mounce noted that he had received complaints about the two dollar cost for lawn debris bags being charged by the city, and that possibly the Council should reconsider their position on this matter. He also indicated that he had recently spoken with officials at the Dayton Daily News concerning their plans to improve community news coverage, and requested that the city make a greater effort to provide news releases and other information to the local media regarding activities within our city.
Councilmember Jack Jensen inquired about the status of the report which he requested recently regarding speed limits within the city, and also discussed ideas for possibly improving traffic flow within the city.
Councilmember Linda Lotspaih noted that she had recently received a comment from a citizen concerning the need for improvements to Fire Station No. 2 on Alex Road. She also suggested that as a cost savings measure, the Finance Department may want to look into automatic direct payroll deposit for city employees.
Council reconvened into the regular session.
ADJOURNMENT
There being no further business, Councilmember Gordon moved that the meeting be adjourned. Motion was seconded by Councilmember Lotspaih. All members present voting Yes, motion carried. The meeting was adjourned.
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MAYOR CLERK OF COUNCIL