Minutes
West Carrollton City Council Meeting
January 13, 1998
PRESENT: Mayor Maxine Gilman; Council members Bill Ennis, Daryl Garrison, William Gordon, Jack Jensen, Linda Lotspaih and Jeff Sanner; City Manager Tracy Williams; Assistant City Manager David W. Rowlands; Law Director Patrick Carney; Finance Director Tom Reilly; Service Director Don Hill; Police Chief Don Rice; Fire Chief Jack Keister; Director of Planning and Economic Development David Humphreys; Parks and Recreation Director Rick Bolton; and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Pastor Mark Pierce of First Presbyterian Church gave the invocation. The Pledge of Allegiance followed.
The Oath of Office was given by Mayor Gilman to newly elected Council members William Gordon, Jack Jensen, Linda Lotspaih and Jeffery Sanner. The Mayor congratulated each member and recessed the meeting for 10 minutes in order for the audience to meet and offer their congratulations to the Council members.
The meeting was called to order by Mayor Gilman after the brief recess. Roll Call was taken.
MINUTES
A motion was made by Mr. Sanner to approve the minutes of the Regular Meeting of December 30, 1997. Mr. Ennis seconded the motion. A Roll Call vote was taken, all members voted yes with the exception of Mrs. Lotspaih who abstained. The motion carried.
PUBLIC HEARINGS
Ordinance No. 3079-Zoning Code Amendments (Expiration times)
Ordinance No. 3079-An ordinance amending Chapter 154 of the Code of Ordinances of West Carrollton known as the "Zoning Code", amending Sections 154.98 and 154.178-5 to establish expiration times for final SPI and R-PUD development plans.
Mr. Humphreys presented a brief staff report to Council indicating that the Ordinance contained minor amendments. In reviewing zoning plans, the Planning Commission found that the Zoning Code approvals were 20 years old and needed updating. The Zoning Code contains some expirations, such as residential, plan units and special interest, but the zoning plans needed expirations. Ordinance No. 3079 contains expirations for the zoning plans.
There were no comments by Council or by the audience.
This is the first reading of Ordinance No. 3079.
COMMUNICATIONS AND PRESENTATIONS
There were no Communications or Presentations.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
Resolution No. 1-98: Donald A. Mounce
Resolution No. 1-98: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Donald A. Mounce.
Mr. Sanner introduced and made a motion to approve Resolution No. 1-98. Mr. Gordon seconded the motion. A unanimous roll call vote carried the motion.
Resolution No. 2-98: Stan Brookins
Resolution No. 2-98: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Stan Brookins.
Mr. Garrison introduced and made a motion to adopt Resolution No. 2-98. Mr. Jensen seconded the motion. All members voted yes to a roll call vote and the motion carried.
Resolution No. 3-98: Heather Hensley
Resolution No. 3-98: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Heather Hensley
Mr. Ennis introduced and made a motion to adopt Resolution No. 3-98. Mr. Sanner seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.
Resolution No. 4-98: Kathy Rankey
Resolution No. 4-98: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Kathy Rankey.
Mr. Garrison introduced and made a motion to adopt Resolution No. 4-98. Mr. Gordon seconded the motion. A unanimous roll call vote carried the motion.
Resolution No. 5-98: Julie Ziemkowski
Resolution No. 5-98: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Julie Ziemkowski.
Mr. Jensen introduced and made a motion to adopt Resolution No. 5-98. The motion was seconded by Mr. Garrison. All members voted yes to a roll call vote and the motion carried.
Liquor License Transfer-Emro Marketing to Speedway SuperAmerica
Mayor Gilman noted that this is a transfer only and not a new business. Council does not approve of liquor sales at businesses with gas pumps. Mr. Sanner stated that he feels that this transfer would be alright since it is not for a new business.
Mr. Garrison made a motion, seconded by Mr. Sanner, to not object to the liquor license transfer from Emro Marketing Co. dba Speedway 1165 at 747 East Central Avenue & Gas Pumps, to Speedway SuperAmerica LLC dba SuperAmerica 1165, 747 East Central Avenue and Gas Pumps.
Liquor License Transfer-Ashland Inc to SuperAmerica
A motion was made by Mr. Gordon, seconded by Mr. Ennis, to not object to the liquor license transfer from Ashland Inc. dba SuperAmerica 5607, 657 East Dixie Hwy & Gas Pumps to SuperAmerica Beverage LLC dba SuperAmerica 5607, 657 East Dixie Hwy. A unanimous roll call vote carried the motion.
Ordinance No. 3070: City Vehicle Bids Authorization
Ordinance No. 3070-An ordinance authorizing the City Manager to advertise for bids for city vehicles and to expend a sum in excess of $10,000 therefore.
Mr. Williams informed Council that the bids would be for two police cars, one car for the Service Department, one dump truck for the Service Department, which will be a one ton truck, one medic unit re-chassis for the Fire Department and one dump truck for the Parks Department which will also be a one ton truck.
Mr. Jensen made a motion, seconded by Mr. Garrison, to dispense with the second reading of Ordinance No. 3070. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Garrison, seconded by Mr. Sanner, to approve Ordinance No. 3070. A unanimous roll call vote carried the motion.
Ordinance No. 3071: Chemical Bids Authorization
Ordinance No. 3071-An ordinance authorizing the City Manager to advertise for bids for the purchase of chemicals and to expend a sum in excess of $10,000 therefore.
Mr. Williams noted that the bids would mainly be for chemicals at the Wastewater and Water Treatment Plants. This is an annual ordinance request.
Mr. Garrison made a motion to dispense with the second reading of Ordinance No. 3071. Mr. Gordon seconded the motion. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Sanner, seconded by Mrs. Lotspaih, to approve Ordinance No. 3071. A roll call vote was taken, all members voted yes and the motion carried.
Ordinance No. 3072: Road Salt Bids Authorization
Ordinance No. 3072-An ordinance authorizing the City Manager to advertise for bids for the purchase of road salt and to expend a sum in excess of $10,000 therefore.
Mr. Williams stated that this purchase is conducted as an inter-governmental venture as part of the Southwestern Ohio Purchasers Group in order to receive the best prices possible.
Mr. Jensen made a motion to dispense with the second reading of Ordinance No. 3072. Mr. Garrison seconded the motion. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Garrison, seconded by Mr. Sanner, to approve Ordinance No. 3072. A unanimous roll call vote carried the motion.
Ordinance No. 3073: Pavement Marking Bids Authorization
Ordinance No. 3073-An ordinance authorizing the City Manager to advertise for bids for pavement markings on various streets throughout the City and to expend a sum in excess of $10,000 therefore.
Mr. Williams noted that the pavement markings bids will be a joint venture along with several other cities and the Cable Council.
A motion was made by Mr. Sanner and seconded by Mr. Gordon to dispense with the second reading of Ordinance No. 3073. All members voted yes to a roll call vote and the motion carried.
Mr. Gordon made a motion, seconded by Mr. Ennis, to approve Ordinance No. 3073. A roll call vote was taken, all members voted yes and the motion carried.
Ordinance No. 3074: Mayrose Road Bridge Improvement Bids Authorization
Ordinance No. 3074-An ordinance authorizing the City Manger to advertise for bids for the improvement of the Mayrose Road bridge over Owl Creek and to expend a sum in excess of $10,000 therefore.
Mr. Williams noted that this area is not inoperable but needs repair in order to keep it in good condition.
Mr. Sanner made a motion to dispense with the second reading of Ordinance No. 3074. Mr. Gordon seconded the motion. A unanimous roll call vote carried the motion.
.A motion was made by Mr. Sanner and seconded by Mr. Ennis to approve Ordinance No. 3074. A roll call vote was taken, all members voted yes and the motion carried.
Ordinance No. 3075: N. Smith St./N. Walnut St Improvement Bids Authorization
Ordinance No. 3075-An ordinance authorizing the City Manager to advertise for bids for the improvement of North Smith Street and North Walnut Street and to expend a sum in excess of $10,000 therefore.
Mr. Williams noted that this project will involve some curb re-building along with improvements to sidewalks and streets. The project will be funded in part by the Community Development Block Grant fund. Mr. Jensen asked if this is a continuation of the current improvement projects. Mr. Williams responded that it is.
Mr. Jensen made a motion to dispense with the second reading of Ordinance No. 3075. Mr. Ennis seconded the motion. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Gordon and seconded by Mr. Garrison to approve Ordinance No. 3075. A unanimous roll call vote carried the motion.
Ordinance No. 3076: Construction of St. Rt. 725 Water Line Bids Authorization
Ordinance No. 3076-An ordinance authorizing the City Manager to advertise for bids for the construction of the State Route 725 Water Line and to expend a sum in excess of
$10,000 therefore.
Mr. Williams noted that 75% of the funding for this project will be through State Issue 2, 12.5% from the County and 12.5% from the City of West Carrollton. This construction will improve the water service in that area.
A motion was made by Mr. Sanner and seconded by Mrs. Lotspaih to dispense with the second reading of Ordinance No. 3076. A unanimous roll call vote carried the motion.
A motion was made by Mr. Garrison to approve Ordinance No. 3076. Mr. Sanner seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.
Ordinance No. 3077: Improvements of Clarifiers at Wastewater Treatment Plant Bids
Ordinance No. 3077-An ordinance authorizing the City Manager to advertise for bids for the improvement of the final clarifiers at the Wastewater Treatment Plant and to expend a sum in excess of $10,000 therefore.
Mr. Williams informed Council that there are three sedimentation tanks (or clarifiers) in need of repairs. These repairs will be funded from the Sewer Fund.
Mr. Gordon made a motion, seconded by Mr. Sanner, to dispense with the second reading of Ordinance No. 3077. All members voted yes to a roll call vote and the motion carried.
A motion was made by Mr. Jensen to approve Ordinance No. 3077. Mr. Gordon seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.
Ordinance No. 3078: New Heat Pump Bids Authorization
Ordinance No. 3078-An ordinance authorizing the City Manager to advertise for bids for the installation of new heat pumps in the Civic Center and to expend a sum in excess of $10,000 therefore.
Mr. Williams noted that the Civic Center was built in 1979. The project to replace some of the heat pumps has been ongoing over the last few years. There are still some heat pumps that need replaced and this ordinance will authorize that work.
Mr. Ennis made a motion to dispense with the second reading of Ordinance No. 3078. Mr. Gordon seconded the motion. A unanimous roll call vote carried the motion.
A motion was made by Mr. Garrison and seconded by Mr. Sanner to approve Ordinance No. 3078. All members voted yes to a roll call vote and the motion carried.
Resolution No. 6-98: Garage Sale Saturdays
Resolution No. 6-98-A resolution designating May 9, 1998 and September 12, 1998 as "Garage Sale Saturdays" in West Carrollton.
Mr. Jensen introduced and made a motion to approve Resolution No. 6-98. Mr. Ennis seconded the motion. All members voted yes to a roll call vote and the motion carried.
Mayor Gilman thanked the Editor of the West Carrollton-Miamisburg News, who was present at the meeting, for supplying maps for the resolution for the benefit of those residents who wished to participate in the "Garage Sale Saturdays".
REPORTS BY OFFICERS
Mr. Williams congratulated the newly elected Council members and reminded everyone that the Citizens Academy will meet on Tuesday, January 20th instead of the regularly-scheduled Monday. The focus will be on our elected officials. County Commissioner Charles Curran and the West Carrollton City Council will be present.
Mr. Carney, Mr. Rowlands and Mr. Humphreys offered their congratulations to the Council members recently elected.
UNSCHEDULED BUSINESS
Comments by the Audience
There were no comments by the audience.
Comments by Council
Mr. Ennis welcomed Mrs. Lotspaih to Council. He also spoke of the loss suffered in the Police and Fire community and asked for prayers for the families of those lost. Mr. Ennis also asked everyone to be careful when driving and to drive a little slower when coming upon an accident or other vehicles along the side of the roadways.
Mr. Jensen also welcomed Mrs. Lotspaih to Council. In reference to the upcoming Super Bowl, he said "Go Packers".
Mr. Garrison congratulated the Council members who were recently elected.
Mrs. Lotspaih thanked everyone who came to the meeting for their support.
Mr. Gordon thanked Chief Keister for the recent ambulance ride to the hospital and jokingly said that the bill was high but the service was great. Mr. Gordon also welcomed Mrs. Lotspaih.
Mayor Gilman also extended a welcome to Mrs. Lotspaih and congratulated the members of Council who were re-elected. The Mayor thanked Ron Ziemkowski on cameras. The Mayor then read the committee and liaison appointees as follows:
Committee Appointments:
Coordinating Committee - William Gordon & Jack Jensen
Special Studies Committee - Linda Lotspaih & Jeff Sanner
Operations & Review Committee - Bill Ennis & Daryl Garrison
Liaison with Boards Appointments:
Planning Commission Bill Ennis & Jeff Sanner
Board of Zoning Appeals Linda Lotspaih & Jeff Sanner
City Beautiful Commission Linda Lotspaih & William Gordon
Recreation Board Bill Ennis & Jeff Sanner
Income Tax Board of Review Jack Jensen
Board of Water & Sewer Charge Adjustment Linda Lotspaih
Personnel Appeals Board Bill Ennis
Property Maintenance Code Appeals Board Bill Ennis & Linda Lotspaih
Business Advisory Council Mayor Gilman & William Gordon
Technology Advisory Group Daryl Garrison & Jack Jensen
Liaison with Boards Appointments (continued)
Council/School Board William Gordon & Jack Jensen
Service Liaison Daryl Garrison & Mayor Gilman
Miami Valley Cable Council Daryl Garrison (Representative)
Tracy Williams (Alternate)
David Rowlands (Alternate)
South Metro Dayton Area
Chamber of Commerce Jack Jensen (Representative)
David Humphreys (Alternate)
Tracy Williams (Alternate)
M.V.R.P.C. and T.C.C. Jack Jensen (Representative)
William Gordon (Alternate)
T.A.C. Don Hill (Representative)
Tracy Williams (Alternate)
David Humphreys (Representative)
Tracy Williams (Alternate)
Mayor Gilman then noted that it was time to elect a Deputy Mayor and opened the floor to nominations.
Mr. Ennis nominated Jeff Sanner, citing that he was the top vote- getter in the recent elections.
Mr. Jensen nominated William Gordon, adding that Mr. Gordon is the current Deputy Mayor.
Mayor Gilman made a motion to close the nominations with Mr. Garrison seconding. All members voted yes to a roll call vote and the motion passed.
Mr. Carney passed out ballot papers. Each Council member wrote their vote for Deputy Mayor and Mr. Carney then collected the ballots. Mr. Carney read each vote aloud. Mr. Gordon was elected Deputy Mayor with four votes versus Mr. Sanner with three votes.
Mayor Gilman made a motion to recess to a work session to discuss the items on the agenda. Mr. Gordon seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.
Council recessed to a work session.
WORK SESSION
In addition to City Council, City Manager, G. Tracy Williams; Assistant City Manager, Dave Rowlands; Finance Director, Tom Reilly; Planning & Economic Development Director, David Humphreys; Fire Chief, Jack Keister; Guests, Sherri Hardewig, President, Medicount Management, and Ray Snider.
AMBULANCE SERVICE FEE
City Manager Williams gave a brief introduction on the subject.
Fire Chief Keister mentioned that the Request for Proposal was prepared by Assistant City Manager Rowlands, and the selection of Medicount Management was based on their philosophy of being customer friendly.
Sherri Hardewig discussed her business operations with City Council.
Councilmember Jack Jensen asked what percentage of money collected is paid by the patient.
Ms. Hardewig mentioned that most people have insurance which pays 80 percent of the cost; the patient is responsible for the other 20 percent. If patients cannot pay their bill, staff requests a hardship letter from them.
Councilmember Jensen asked if city ambulance runs will decrease if ambulance fees are charged.
Councilmember Bill Ennis informed Council that he spoke with several Chiefs about ambulance billing, and they have not seen a decrease in their ambulance runs.
Councilmember Jensen asked how charges involving mutual aid calls will be handled.
City Manager Williams asked what the difference is between Basic Life Support and Advanced Life Support.
Chief Keister informed Council that Advanced Life Support involves the administering of drugs or fluids; all other calls are Basic Life Support.
City Council requested staff implement ambulance service fee program by April 1, 1998.
Tom Reilly, Chief Keister, and Sherri Hardewig left the meeting.
JEFFERSON REGIONAL WATER AUTHORITY
City Council directed staff to send the letter to Jefferson Regional Water Authority.
WEST CARROLLTON HIGH SCHOOL SENIOR CLASS REQUEST
City Council authorized the City Manager to donate three, 10 admission pass cards to the Wilson Park Pool for the 1998 season.
1998 VOLUNTEER PROGRAM DATES
City Council set the following schedule for various volunteer program events:
Volunteer Appreciation Banquet - Thursday, April 23
Senior Citizens Appreciation Reception - Tuesday, May 26
Civic Leaders Dinner - Tuesday, October 20
Mayor’s Awards - Tuesday, November 10
COUNCIL COMMENTS
Councilmember Jensen mentioned that vacancies remain on various boards and commissions.
Councilmember Bill Gordon mentioned that the Rotary Club spaghetti dinner will be held February 21.
Councilmember Ennis asked what could be done about the advertising newspapers that are being thrown on people’s property.
Mayor Gilman asked which members of Council will be attending the V.F.W. dinner.
Mayor Gilman distributed to City Council members, questions for the upcoming Citizens Academy.
City Council directed staff to arrange for a Focus Group meeting on Tuesday, February 17.
ADJOURNMENT
Having no further business, Councilmember Jeff Sanner moved to adjourn. Councilmember Daryl Garrison seconded the motion. All members present voting Yes, the motion carried.
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MAYOR CLERK OF COUNCIL